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This article describes the steps you need to perform in both Rhombus Systems and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and de-provisions users to Rhombus Systems using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.
The scenario outlined in this article assumes that you already have the following prerequisites:
Contact Rhombus Systems support to configure Rhombus Systems to support provisioning with Microsoft Entra ID.
Add Rhombus Systems from the Microsoft Entra application gallery to start managing provisioning to Rhombus Systems. If you have previously setup Rhombus Systems for SSO you can use the same application. However it's recommended that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.
The Microsoft Entra provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users to the application. If you choose to scope who will be provisioned based solely on attributes of the user, you can use a scoping filter as described here.
Start small. Test with a small set of users before rolling out to everyone. When scope for provisioning is set to assigned users, you can control this by assigning one or two users to the app. When scope is set to all users, you can specify an attribute based scoping filter.
If you need more roles, you can update the application manifest to add new roles.
This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users in TestApp based on user assignments in Microsoft Entra ID.
Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
Browse to Identity > Applications > Enterprise applications
In the applications list, select Rhombus Systems.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
Under the Admin Credentials section, input your Rhombus Systems Tenant URL and Secret Token. Click Test Connection to ensure Microsoft Entra ID can connect to Rhombus Systems. If the connection fails, ensure your Rhombus Systems account has Admin permissions and try again.
In the Notification Email field, enter the email address of a person who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.
Select Save.
Under the Mappings section, select Synchronize Microsoft Entra users to Rhombus Systems.
Review the user attributes that are synchronized from Microsoft Entra ID to Rhombus Systems in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in Rhombus Systems for update operations. If you choose to change the matching target attribute, you'll need to ensure that the Rhombus Systems API supports filtering users based on that attribute. Select the Save button to commit any changes.
| Attribute | Type | Supported for filtering | Required by Rhombus Systems |
|---|---|---|---|
| userName | String | ✓ | ✓ |
| active | Boolean | ✓ | |
| name.givenName | String | ✓ | |
| name.familyName | String | ✓ | |
| roles[primary eq "True"].value | String | ✓ |
To configure scoping filters, refer to the following instructions provided in the Scoping filter article.
To enable the Microsoft Entra provisioning service for Rhombus Systems, change the Provisioning Status to On in the Settings section.
Define the users that you would like to provision to Rhombus Systems by choosing the desired values in Scope in the Settings section.
When you're ready to provision, click Save.
This operation starts the initial synchronization cycle of all users defined in Scope in the Settings section. The initial cycle takes longer to perform than subsequent cycles, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running.
Once you've configured provisioning, use the following resources to monitor your deployment:
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