Learn365

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General Data Handling Security Compliance Privacy Identity

Last updated by the developer on: January 27, 2025

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General information

Information provided by Zensai International ApS to Microsoft:

Information	Response
App name	Learn365
ID	WA104381467
Office 365 clients supported	Microsoft Teams
Partner company name	Zensai International ApS
Company's website	https://zensai.com
App's Terms of Use	https://zensai.com/saas-terms/
Core functionality of the app	Learn365 (previously LMS365) enables your organization to deliver and manage training on the Microsoft 365 platform through SharePoint, Teams, and mobile devices, providing a familiar environment for your employees, partners, and customers
Company headquarter location	Denmark
App info page	https://zensai.com/learn365/
What is the hosting environment or service model used to run your app?	Paas
Which hosting cloud providers does the app use?	Azure

Questions

Questions or updates to any of the information you see here? Contact us!

How the app handles data

This information has been provided by Zensai International ApS about how this app collects and stores organizational data and the control that your organization will have over the data the app collects.

Information	Response
Does the app or underlying infrastructure process any data relating to a Microsoft customer or their device?	Yes
What data is processed by your app?	User Profile Data - see https://trustcenter.zensai.com/hc/en-us/articles/360017659377
Does the app support TLS 1.1 or higher?	Yes
Does the app or underlying infrastructure store any Microsoft customer data?	Yes
What data is stored in your databases?	User Profile Data & Training Records - see https://trustcenter.zensai.com/hc/en-us/articles/360009394437
If underlying infastructure processes or stores Microsoft customer data, where is this data geographically stored?	Netherlands (the), Germany, United Kingdom of Great Britain and Northern Ireland (the), Japan, Australia, Canada, Ireland, United States of America, Switzerland
Do you have an established data rentention and disposal process?	Yes
How long is data retained after account termination?	More than 90days
Do you have an established data access management process?	Yes
Do you transfer customer data or customer content to third parties or sub-processors?	No

Questions

Questions or updates to any of the information you see here? Contact us!

Information from the Microsoft Cloud App Security catalog appears below.

Information	Response
Do you perform annual penetration testing on the app?	Yes
Does the app have a documented disaster recovery plan, including a backup and restore strategy?	Yes
Does your environment use traditional anti-malware protection or application controls?	TraditionalAntiMalware, ApplicationControls
Do you have an established process for indentifying and risk ranking security vulnerabilities?	Yes
Do you have a policy that governs your service level agreement (SLA) for applying patches?	Yes
Do you carry out patch management activities according to your patching policy SLAs?	Yes
Does your enviroment have any unsupported operating systems or software?	No
Do you conduct quarterly vulnerability scanning on your app and the infastructure that supports it?	Yes
Do you have a firewall installed on your external network boundary?	Yes
Do you have an established change management process used to review and approve change requests before they are deployed to production?	Yes
Is an additional person reviewing and approving all code change requests submitted to production by the original developer?	Yes
Do secure coding practices take into account common vulnerability classes such as OWASP Top 10?	Yes
Multifactor Authentication (MFA) enabled for:	CodeRepositories, DNSManagement, Credential
Do you have an established process for provisioning, modification, and deletion of employee accounts?	Yes
Do you have Intrusion Detection and Prevention (IDPS) software deployed at the perimeter of the network boundary supporting your app?	N/A
Do you have event logging set up on all system components supporting your app?	Yes
Are all logs reviewed on a regular cadence by human or automated tooling to detect potential security events?	Yes
When a security event is detected are alerts automatically sent to an employee for triage?	Yes
Do you have a formal information security risk management process established?	Yes
Do you have a formal security incident response process documented and established?	Yes
Do you report app or service data breaches to supervisory authorities and individuals affected by the breach within 72 hours of detection?	Yes

Questions

Questions or updates to any of the information you see here? Contact us!

Information	Response
Does the app comply with the Health Insurance Portability and Accounting Act (HIPAA)?	N/A
Does the app comply with Health Information Trust Alliance, Common Security Framework (HITRUST CSF)?	N/A
Does the app comply with Service Organization Controls (SOC 1)?	N/A
Does the app comply with Service Organization Controls (SOC 2)?	No
Does the app comply with Service Organization Controls (SOC 3)?	No
Do you carry out annual PCI DSS assessments against the appand its supporting environment?	N/A
Is the app International Organization for Standardization (ISO 27001) certified?	Yes
Does the app comply with International Organization for Standardization (ISO 27018)?	Yes
Does the app comply with International Organization for Standardization (ISO 27017)?	Yes
Does the app comply with International Organization for Standardization (ISO 27002)?	Yes
Is the app Federal Risk and Authorization Management Program (FedRAMP) compliant?	No
Does the app comply with Family Educational Rights and Privacy Act (FERPA)?	N/A
Does the app comply with Children's Online Privacy Protection Act (COPPA)?	N/A
Does the app comply with Sarbanes-Oxley Act (SOX)?	N/A
Does the app comply with NIST 800-171?	N/A
Has the app been Cloud Security Alliance (CSA Star) certified?	Yes

Questions

Questions or updates to any of the information you see here? Contact us!

Information	Response
Do you have GDPR or other privacy or data protection requirements or obligations (such as CCPA)?	Yes
Does the app have an external-facing privacy notice that describes how it collects, uses, shares, and stores customer data?	Yes
Privacy Policy URL	https://zensai.com/privacy-policy/
Does the app perform automated decision making, including profiling that could have a legal effect or similar impact?	No
Does the app process customer data for a secondary purpose not described in the privacy notice (i.e. marketing, analytics)?	No
Do you process special categories of sensitive data (i.e. racial or ethnic origin, political opinion, religious or philosophical beliefs, genetic or biometric data, health data) or categories of data subject to breach notification laws?	No
Does the app collect or process data from minors (i.e., individuals under the age of 16)?	No
Does the app have capabilities to delete an individual's personal data upon request?	Yes
Does the app have capabilities to restrict or limit the processing of an individual's personal data upon request?	N/A
Does the app provide individuals the ability to correct or update their personal data?	N/A
Are regular data security and privacy reviews performed (for example, Data Protection Impact Assessments or privacy risk assessments) to identify risks related to the processing of personal data for the app?	Yes

Questions

Questions or updates to any of the information you see here? Contact us!

Information	Response
Does your application integrate with Microsoft identity platform (Microsoft Entra ID) for single-sign on, API access, etc.?	Yes
Have you reviewed and complied with all applicable best practices outlined in the Microsoft identity platform integration checklist?	Yes
Does your app use the latest version of MSAL (Microsoft Authentication Library) or Microsoft Identity Web for authentication?	Yes
Does your app support Conditional Access policies?	Yes
List the types of policies supported	Device platforms, Device state, Client apps
Does your app support Continuous Access Evaluation (CAE)	Yes
Does your app store any credentials in code?	No
Apps and add-ins for Microsoft 365 might use additional Microsoft APIs outside of Microsoft Graph. Does your app or add-in use additional Microsoft APIs?	Yes

Data access using Microsoft Graph

Graph Permission	Permission Type	Justification	Microsoft Entra App ID
GroupMember.Read.All	application	Allows the app to expand members of an AD group to enroll the group of users to a training	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
Mail.Send	delegated	Optional feature: Allows the app to send notification emails. Permission is requested dynamically during configuring email account for notification	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
OnlineMeetings.ReadWrite	delegated	Optional feature: Allows the app to create, read, update, and delete online meeting events. Permission is requested dynamically during configuring email account for notification.	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
RoleManagement.Read.Directory	application	The app needs to be able to read which roles a user has and whether they are a Microsoft 365 Global Administrator and/or SharePoint Administrator	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
User.Invite.All	delegated	Optional feature: To allow a Catalog Administrator to invite guest users to a training catalog	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
User.Read	delegated	Allows users to sign-in to the app using the customer’s Azure AD, and allows the app to read the profile and basic company information of the signed-in user	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
User.Read.All	both	Allows the app to read the full user profile. It’s needed to read users’ managers and build hierarchy for reports & manager Dashboard	a1a0b277-0efb-4f00-9661-6d1a3df3cddc
profile	delegated	To be able to show the users what account was used to sign in, Learn365 needs this permission to show basic profile information including the display name, first and last name, email address and photo.	a1a0b277-0efb-4f00-9661-6d1a3df3cddc

This application does not have Additional APIs.

Questions

Questions or updates to any of the information you see here? Contact us!