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Sales tax report for Finland

This article explains how to set up and generate the sales tax report for legal entities in Finland.

For general information about how to set up the value-added tax (VAT) statement, see VAT reporting for Europe.

Note

Deprecated: By March 1, 2023, we will no longer support the Sales tax report for Finland (Finish report layout). New VAT declaration TXT (FI) and VAT declaration Excel (FI) Electronic reporting (ER) formats are introduced under the Tax declaration model. The Sales tax report for Finland design was based on reporting codes and the Finnish report layout. This design will be replaced by a new VAT declaration design, VAT declaration for Finland.

Set up the report layout for sales tax authorities

To generate the sales tax report in the correct format for the appropriate tax authority, you must set up the report layout for the sales tax authorities. On the Sales tax authorities page, select the sales tax authority that will be used in the sales tax codes for the sales tax settlement period. Then, in the Report layout field, select Finnish report layout.

Set up sales tax reporting codes for VAT reporting

Set up sales tax reporting codes by following the instructions in Set up sales tax reporting codes. The following table provides an example of sales tax reporting codes for Finland.

Sales tax reporting code Description
301 Tax on domestic sales at 24 percent.
302 Tax on domestic sales at 14 percent.
303 Tax on domestic sales at 10 percent.
304 VAT on the import of goods from outside the European Union (EU).
305 Tax on goods that are purchased from other EU countries/regions.
306 Tax on services that are purchased from other EU countries/regions.
307 Tax deductible for the tax period.
308 Tax payable/negative tax that qualifies for refund (-). On the sales tax report, the value in this box is automatically calculated as the sum of reporting codes 301, 302, 303, 304, 305, 306, and 318, plus reporting codes 307 and 317.
309 Sales taxable at a VAT rate of 0 (zero).
310 Imports of goods from outside the EU.
311 Sales of goods to other EU countries/regions.
312 Sales of services to other EU countries/regions.
313 Purchases of goods from other EU countries/regions.
314 Purchases of services from other EU countries/regions.
315 Sales that qualify for VAT relief.
316 Tax that qualifies for VAT relief.
317 Amount of VAT relief.
318 Tax on purchases of construction services/scrap metal (reverse charge).
319 Sales of construction services/scrap metal.
320 Purchases of construction services/scrap metal.
332 Calculation error/typing error.
333 Guidance that is received during a tax audit.
334 Change in legal practice.
335 Error in the interpretation of tax laws.

Set up sales tax codes

Set up sales tax codes by following the instructions in Sales tax codes for VAT reporting and Sales tax overview.

Generate a sales tax payment and print the Finnish sales tax report

  1. Go to Tax > Declarations > Sales tax > Settle and post sales tax.
  2. In the Report sales tax for settlement period dialog box, set the following fields.
Field Description
Settlement period Select the applicable reporting period.
From date Enter the first date of the sales tax settlement period to calculate sales tax for. This value corresponds to the date in the From field on the Sales tax settlement periods page.
Transaction date Enter the date when the sales tax report is calculated. The default value is the current date. The sales tax payment is calculated for all transactions that were posted during the settlement period.
Sales tax payment version Select the type of sales tax settlement. Select Original if this tax settlement is the first sales tax settlement for the period. Select Latest corrections if the Original sales tax settlement for the period has been already generated. For more information, see Create a sales tax payment.
  1. Select OK.
  2. In the Finnish sales tax report dialog box, set the following fields.
Field Description
Tax currency Select the currency that determines which transactions should be included on the report. The report will include both transactions that are generated by using the tax currency and transactions that are generated by using the tax codes that use the tax currency.
Reporting currency Select the foreign currency that the report should be generated in.
Currency rate on reporting date Set the option to Yes to indicate that the currency rate on the reporting date should be used for all transactions on the report.
  1. Select OK to generate sales tax payment report.
  1. Go to Tax > Inquiries and reports > Sales tax payments to open the Sales tax payment page.
  2. Select the record to print, and then select Print report.
  3. In the dialog box, set the fields as described in the previous section, and then select OK.

Report sales tax for a settlement period

You can generate the Finnish sales tax report by using the Report sales tax for settlement period inquiry.

  1. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period.

  2. In the dialog box, set the Settlement period, From date, Tax currency, and Reporting currency fields as described in the section, Generate a sales tax payment and print the Finnish sales tax report section earlier in this article.

  3. In the Sales tax payment version field, select one of the following values:

    • Original – Generate a report for sales tax transactions of the first posted settlement calculation for the period.
    • Corrections – Generate a report for sales tax transactions of the subsequent settlement calculations for the period.
    • Total list – Generate a report for all sales transactions for the period, including the original and all corrections.
  4. Select OK.

  5. In the Finnish sales tax report dialog box, set the Tax currency, Reporting currency, and Currency rate on reporting date fields as described in the section, Generate a sales tax payment and print the Finnish sales tax report earlier in this article.

Example

The following example shows how you can set up sales tax codes and sales tax reporting codes, post transactions, and generate the Finnish sales tax report.

  1. Go to Tax > Indirect taxes > Sales tax > Sales tax codes, and set up the following sales tax codes.
Sales tax code Percentage Description
FI24 24 Domestic sales and purchases at a rate of 24 percent
FI14 14 Domestic sales and purchases at a rate of 14 percent
FI10 10 Domestic sales and purchases at a rate of 10 percent
FIEU24 24 EU purchases at a rate of 24 percent where the Use tax option is set to Yes.
FIEU14 14 EU purchases at a rate of 14 percent where the Use tax option is set to Yes.
FIEU10 10 EU purchases at a rate of 10 percent where the Use tax option is set to Yes..
FIImp24 24 Import at a rate of 24 percent where the Use tax option is set to Yes.
FIImp14 14 Import at a rate of 14 percent where the Use tax option is set to Yes.
FIImp10 10 Import at a rate of 10 percent where the Use tax option is set to Yes.
FIRC24 24 Reverse charge at a rate of 24 percent where the Use tax option is set to Yes.
FIRC14 14 Reverse charge at a rate of 14 percent where the Use tax option is set to Yes.
FIRC10 10 Reverse charge at a rate of 10 percent where the Use tax option is set to Yes.
FIEUS 0 EU sales where the Exempt option is set to Yes.
FIThird 0 Export sales where the Exempt option is set to Yes.
  1. On the Sales tax codes page, on the Report setup FastTab, assign reporting codes to sales tax codes.

The following table shows how to assign sales tax reporting codes to sales tax codes.

Sales tax code Taxable sales Tax-free sale Sales tax payable Taxable purchases Sales tax receivable Taxable import Use tax Offset use tax
FI24 301 307
FI14 302 307
FI10 303 307
FIEU24 313 307 305
FIEU14 313 307 305
FIEU10 313 307 305
FIImp24 310 307 304
FIImp14 310 307 304
FIImp10 310 307 304
FIRC24 320 307 318
FIRC14 320 307 318
FIRC10 320 307 318
FIEUS 311
FIThird 309

Note

The preceding configuration is just an example and depends on the structure of the sales tax codes that are used. If you want values to be calculated and transferred to the sales tax report, for each tax code that is used in the sales tax payment process, you must set a relevant sales tax reporting code in one or more fields on the Report setup tab.

  1. Post the following transactions. For example, for Customer invoices go to Accounts receivable > Invoices > All free text invoices, for Vendor invoices go to Accounts payable > Invoices > Invoice journal.
Date Transaction type Amount net VAT amount Sales tax code Expected tax base – Reporting code Expected tax amount – Reporting code
February 1, 2020 Customer invoice (domestic) 100 24 FI24 Not applicable 301
February 1, 2020 Vendor invoice (EU) 100 14 FIEU14 313 305 – Tax payable 307 – Tax deduction
February 1, 2020 Vendor invoice (import) 100 10 FIImp10 310 304 – Tax payable 307 – Tax deduction
February 1, 2020 Customer invoice (EU) 100 0 FIEUS 311 Not applicable
February 1, 2020 Customer invoice (export) 100 0 FIThird 309 Not applicable
February 1, 2020 Vendor invoice (reverse charge) 100 24 FIRC24 320 318 – Tax payable 307 – Tax deduction
  1. Go to Tax > Declarations > Sales tax > Settle and post sales tax. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Original.
  2. Print the report and review the data.

Sales tax reporting data, original version.

  1. Post the new transaction. For example, go to Accounts receivable > Invoices > All free text invoices.
Date Transaction type Amount net VAT amount Sales tax code Expected tax base – Reporting code Expected tax amount – Reporting code
February 1, 2020 Customer invoice (domestic) 100 10 FI10 Not applicable 303
  1. Go to Tax > Declarations > Sales tax > Settle and post sales tax. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Latest corrections.
  2. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Corrections.

Sales tax payment version corrections.

  1. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Total list.

Total list of sales tax payment versions in the settlement period.

If you set up reverse charges according to Reverse charge VAT, you can get data about the reporting codes on the Sales tax payment by code report.

  1. Go to Tax > Inquiries and reports > Sales tax reports > Sales tax payment by code.
  2. In the dialog box, set the Settlement period and From date fields.
  3. Select OK, and review the report result.

Sales tax payment by code report.

Report a VAT declaration to the tax authority

After you've generated the Finnish sales tax report, use the data on it to fill in the self-assessed tax return for the Finnish Tax Administration in the official format. For example, the following illustration shows what the Finnish self-assessed tax return has looked like since 2019.

Finnish self-assesed tax report.