How to adjust the beginning balance entries after you perform a year-end closing in Microsoft Dynamics GP
บทความ
This article describes how to adjust the beginning balance entries after you perform a year-end closing in Microsoft Dynamics GP.
Applies to: Microsoft Dynamics GP Original KB number: 857310
Adjust the beginning balance entries after you perform a year-end closing
To adjust the beginning balance entries after you perform a year-end closing, you can follow the steps below to key a GL transaction and not keep history on the transaction, but a BBF entry will be created for that amount and carried forward to affect the beginning balance for the open year. To do this, follow these steps:
If you do not have a backup of the database, go to step 2.
Before you follow the instructions in this article, make sure that you have a complete backup copy of the database that you can restore if a problem occurs.
In Microsoft Dynamics GP, point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Financial, and then click Multicurrency. In the Maintain History area, click to clear the General Ledger Account check box.
หมายเหตุ
If Multicurrency in Microsoft Dynamics GP is not registered, rename the MC40000.* files that are located in the company Finance directory.
If you use Microsoft SQL Server, run the update MC40000 set MNSUMHST=0 statement against the company database.
Point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Financial, and then click General Ledger. In the Maintain History area, click to clear the Accounts check box, and then click to clear the Transactions check box.
In the Allow area, make sure that the Posting to History check box is selected. Click OK to save the changes.
Use the appropriate step:
In Microsoft Dynamics GP, point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Company, and then click Fiscal Periods. Make sure that the fiscal period is open.
Click Transactions, point to Financial, and then click General. Enter the appropriate journal entry. Make sure that the transaction date is in the closed year so that the entry will update the beginning balances. If the balance sheet account should have a debit beginning balance, make an entry that resembles the following entry:
The balance sheet account is debited, and the retained earnings account is credited. Enter one transaction for each account that had an incorrect posting type.
Post the transactions. The posting procedure affects only the current year because the Maintain History options are disabled. A beginning balance transaction is posted in the new year. Therefore, the accounts will have the correct balances.
Use the appropriate step:
In Microsoft Dynamics GP, point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Financial, and then click General Ledger. In the Maintain History area, click to select the Accounts check box, and then click to select the Transactions check box.
In the Allow area, make sure that the Posting to History check box is selected. Click OK to save the changes.
Use the appropriate step:
In Microsoft Dynamics GP, point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Financial, and then click Multicurrency. In the Maintain History area, click to select the General Ledger Account check box.
หมายเหตุ
If Multicurrency is not registered, rename the MC40000.* files back to the original names from which you renamed them in step 2.
If you use Microsoft SQL Server, run the update MC40000 set MNSUMHST=1 statement against the company database.
ข้อสำคัญ
If you reopen the GL year using SQL Scripts (for any GL version) or the Reverse Historical Year option in the GL Year-End Closing window in Microsoft Dynamics GP 2013 or later versions, please note that these BBF entries will be removed. When you reclose the GL year(s), the recalculated BBF's will now be missing this amount because no detailed transaction exists to support it and therefore it won't be recalculated back in. So be sure to keep good notes of entries you make like this, so you can rekey them in the event you need to reopen/reclose a GL year.
Do you want to discover what steps to take to close a fiscal year in Business Central? The year-end closing processes in Business Central are the final steps in the fiscal year. This module explains how to create and manage accounting periods and how to close a fiscal year.