Set up Shared iPad

Applies to iPadOS 13.4 and later

Provisioning a device as a Shared iPad sets it up so that it can be shared among more than one employee or student. iPads enrolled in Intune using automated device enrollment, and without user affinity, can be provisioned as shared iPads.

Shared iPad creates a pre-defined number of user partitions on the device. User partitions ensure that each user’s apps, data, and preferences are stored separately on the iPad. If you allow it, these partitions can be backed up to iCloud for seamless transition across other shared iPads in your organization.

When you federate your organization’s Microsoft Entra instance in Apple Business or School Manager, a device user can sign in on a Shared iPad using their Microsoft Entra username and password. This automatically creates a Managed Apple ID for the user that matches their Microsoft Entra username when they sign in on a Shared iPad for the first time. In addition, at first sign-in on a Shared iPad, the user sets up an alphanumeric passcode for their user partition and the apps assigned to the device are installed to the user partition. The next time the user accesses a Shared iPad, they only need to provide their Managed Apple ID (same as their Microsoft Entra username) and the alphanumeric passcode.

Configure Shared iPad

Follow these steps to set up Shared iPad in your environment.

Important

Shared iPad is supported on supervised iPads running iPadOS 13.3 and later. A device wipe will be required if an enrollment profile enabled with Shared iPad is sent to a device that doesn't support Shared iPad. Shared iPad isn't supported on iPhones, or iPads running iOS/iPadOS version 13.3 and earlier.

1. Federate your Microsoft Entra instance with Apple Business Manager or Apple School Manager. For more information, see Intro to federated authentication with Apple Business Manager.
2. Create an enrollment profile.
   1. Sign in to the Microsoft Intune admin center.
   2. Go to Devices > By platform > iOS/iPadOS > Device onboarding > Enrollment.
   3. Under Bulk Enrollment Methods, choose Enrollment program tokens.
   4. Choose a token, and then select Profiles.
   5. Select Create profile > iOS/iPadOS.
3. Configure these settings in the enrollment profile:
   1. Go to Management settings and enable Shared iPad.
   2. Set User affinity to Enroll without user affinity.
   3. Set Supervised to Yes.
   4. Set Shared iPad to Yes.
4. Select Save when you're done configuring the rest of your profile.
5. Assign devices synced from Apple Business Manager.
   1. Select the new enrollment profile.
   2. Select Assign devices > Add devices.
6. Create a dynamic device group to automatically assign this profile to devices that fall within your rule parameters.
   1. Go to Groups > New group.
   2. For Membership type, select Dynamic Device.
   3. Select Add dynamic query.
   4. In the Property column, select enrollmentProfileName.
   5. In the Value column, enter the name of your enrollment profile.
7. Assign all required apps and configuration profiles to the dynamic device group.
8. Prepare new and existing devices for deployment:
   • Turn on new devices and follow the onscreen prompts to set up Shared iPad.
   • Reset existing devices to factory settings and follow the onscreen prompts to set up Shared iPad.

Configure settings for Shared iPads

You can configure Shared iPad settings in a device configuration profile for both device and user context. In general:

• Device-applicable settings apply to any active user on a Shared iPad device.
• User-applicable settings apply when the user is active on any Shared iPad device.

The following table describes the applicability rules for Shared iPad settings.

Profile type	Setting name	Applicability on device group assignment	Applicability on user group assignment
Device features	Home screen layout	Device	User
Device features	App notifications	Device	User
Device features	Single sign on app extension	Device	User
Device features	AirPrint settings	Device	Not applicable
Device features	Lock screen message	Device	Not applicable
Device features	Web content filter	Device	Not applicable
Device restrictions	Block Shared iPad temporary sessions	Device	Not applicable
Device restrictions	Defer software updates	Device	Not applicable
Device restrictions	Force automatic date and time	Device	Not applicable
Device restrictions	Require joining Wi-Fi networks only using configuration profiles	Device	Not applicable
Device restrictions	Block auto lock	Device	Not applicable
Device restrictions	Allow users to boot devices into recovery mode with unpaired devices	Device	Not applicable
Device restrictions	Block Siri for dictation	Device	Not applicable
Device restrictions	All other settings in device restrictions	Device	User
Email	All settings	Device	User
VPN, Wi-Fi, Certificate	All settings	Device	Not applicable

You should know

When creating the device configuration profile for Shared iPads, keep in mind that:

• Your Microsoft Entra instance must be federated in Apple Business Manager for a user group policy assignment to succeed.
• All device configuration profile settings are device applicable for Shared iPad temporary sessions.
• User-assigned policies apply to a shared iPad when the user signs in using their federated Microsoft Entra credentials. For more information about federating a Microsoft Entra instance with Apple Business Manager, see the Apple Business Manager guide (opens Apple support website).
• Device-assigned policies apply to a shared iPad when you initiate a device-sync from the admin center, or when Intune notifies the device to check in with the Intune service. For more information about frequency of device check-ins, see Policy refresh intervals.

Configure temporary sessions

In iPadOS 13.4 or later, users can initiate a temporary session by tapping Guest on the device sign-in screen. A temporary session allows users to sign in to the device as a guest, and doesn't require them to enter a Managed Apple ID or password. All user data, including browsing history, is deleted when the user signs out of the session. Temporary sessions are allowed by default with Shared iPad. For more information, see Shared iPad overview (opens Apple documentation).

You can configure temporary sessions in an iOS device restrictions profile in the admin center. For more information, see Shared iPad - Automated device enrollment (supervised).

Add apps

You can deploy volume-purchased (VPP), apps, custom apps, line-of-business apps, or web apps to a Shared iPad device.

• To add a VPP or custom app in the admin center, add the apps in Apple Business Manager or Apple School Manager and sync the VPP token with Intune. Assign a VPP or custom app as device-licensed to Microsoft Entra device groups in Intune. For more information, see Sync a VPP token.
• Add a line-of-business app in the admin center and assign it to Microsoft Entra device groups. For more information, see Add an iOS/iPadOS line-of-business app to Microsoft Intune.
• Add a web app, also referred to as a web clip, in the admin center and assign it to Microsoft Entra user groups. For more information, see Add a web app to Intune.

The following table shows each iOS app type and describes the type of assignment supported with shared iPads.

App type	Applicability on device group assignment	Applicability on user group assignment
Line-of-business app	Device	Not applicable
Device-licensed volume-purchased or custom app (VPP)	Device	Not applicable
User-licensed volume-purchased or custom app (VPP)	Not applicable	Not applicable
Web app	Not supported	User
App Store app	Not applicable	Not applicable

Configure home screen layout settings in a device configuration profile to organize the app layout and folders on the home screen and dock. Assign the profile to Microsoft Entra user groups. For more information, see Home screen layout.

Recommended policy and app assignment for Shared iPads

The following table describes various deployment scenarios and our recommendations for configurations. Use the table as reference when planning Shared iPad deployment and configuration in your environment.

Scenario	Admin configuration	Shared iPad experience	Example
All users on a Shared iPad are in the same role. All users on a Shared iPad are using temporary sessions.	Assign all apps and profiles to Microsoft Entra device group containing Shared iPads.	All apps and profiles apply to any active user on the Shared iPad or to Shared iPad temporary sessions.	You assign a Wi-Fi profile, device restrictions, VPP apps and home screen layout to a Microsoft Entra device group containing a Shared iPad. These profiles apply to any user signing in on the Shared iPad.
Users on a Shared iPad are in different roles.	Assign all apps and profiles common to all roles to a Microsoft Entra device group containing Shared iPads. Assign profiles that vary by role and are user applicable to user groups. Ensure that the profile does not conflict with any setting assigned to the device group above.	When a user signs in on a Shared iPad, the combination of device-targeted profiles and user-targeted profiles creates a customized experience for the active user. Only apps and profiles assigned to the device apply to Shared iPad temporary sessions.	You assign a common Wi-Fi profile and all VPP apps to a device group containing a Shared iPad. Then you assign varying home screen layouts to different roles using Microsoft Entra user groups. This customizes the Shared iPad experience for users in each role.
Apply different device restrictions to different users on a Shared iPad.	Assign device restrictions that should apply to all users of the Shared iPad to an Azure device group containing the Shared iPads. Assign user-applicable device restrictions that vary by user to Microsoft Entra user groups. Ensure that the device restrictions do not conflict with any device restrictions assigned to the device group.	When a user signs in on a Shared iPad, the combination of device targeted restrictions and user-targeted restrictions creates a customized experience for the active user. Only device restrictions assigned to device groups apply to Shared iPad temporary sessions.	You want to prevent all Shared iPad users from using AirDrop. But you only want managers to be able to turn off Wi-Fi on Shared iPads. You assign a device configuration profile that blocks AirDrop to a device group containing a Shared iPad. Then you assign a device configuration profile that requires Wi-Fi to be always on to a user group containing non-manager employees.
Show/hide different apps to different users on a Shared iPad.	Assign all apps to the Microsoft Entra device group containing Shared iPads. Create home screen layouts to show/hide the apps and assign the home screen layouts to Microsoft Entra user groups.	When a user signs in on a Shared iPad, the user-assigned home screen layout applies to show/hide the apps as configured in Microsoft Intune. All apps assigned to the device show in Shared iPad temporary sessions.	You assign Microsoft Outlook, Microsoft Teams, and Safari to a device group containing a Shared iPad. Then you assign a home screen layout that only shows Teams to a user group containing users who only require Teams when using Shared iPad. You assign another home screen layout that shows Outlook, Teams and Safari to a user group containing managers who need access to all three apps when using Shared iPad.
Hide unnecessary system apps on a Shared iPad.	Create a home screen layout containing the desired system apps and managed apps. Assign the home screen layout to the Microsoft Entra device group containing Shared iPads.	The same home screen layout will apply to any user signing in on the Shared iPad and to Shared iPad temporary sessions.	You create a home screen layout that excludes unnecessary system apps like Settings, App Store, Clock and assign the layout to a device group containing a Shared iPad.

We recommend that you configure a setting only once for Shared iPad. Don't configure multiple values of a setting for a Shared iPad. If multiple values of a setting are configured, the setting that applies can't be pre-determined. If Intune does detect the conflict, it will apply the first setting assigned to the device. If a setting that is both device applicable and user applicable is assigned to a Microsoft Entra device group and a Microsoft Entra user group, the applied value of the setting is chosen by the operating system.

Known limitations

The following limitations exist in Intune for Shared iPad:

• Disabled settings and system apps: A limited number of settings and system apps are available with Shared iPad. For more information about unavailable settings and apps, see Use Shared iPad with Managed Apple IDs.
• App Store installations disabled: The App Store is available by default with Shared iPad, but app installation is disabled so users can't install apps from the App Store. We recommended disabling the App Store in an Intune configuration profile to avoid confusion with users.
• Company Portal and available apps not supported: Intune Company Portal app and the Intune Company Portal website are not supported with Shared iPad.
• App assignment requirements: You must assign apps as required to device groups. Available apps are not supported with Shared iPad.
• Passcode complexity can't be managed with Shared iPad: Shared iPad passcodes must have eight alphanumeric characters, and can't be changed in Apple Business Manager. The passcode complexity and length settings available in Intune device configuration profiles don't apply to Shared iPad. An MDM administrator can set the grace period, which specifies the number of minutes a user has to unlock the iPad without a passcode.
• Some policies not supported: These Intune policies are not supported with Shared iPad: app-based and device-based conditional access policies, app protection policies, and compliance policies.
• Email profile not supported: Email profiles aren't supported with Shared iPad. An error occurs when you assign an email profile to a Shared iPad device.
• User-assigned policies don't appear in reports: Intune doesn't report device status or user status in reports for Shared iPad apps and profiles assigned to Microsoft Entra user groups.
• Microsoft Entra federation requirement not enforced: The Microsoft Entra federation requirement isn't enforced. If the Managed Apple ID matches the Microsoft Entra UPN, and the Microsoft Entra user is assigned a user applicable device configuration profile, the profile will apply to the user when they sign in to a shared iPad using their Managed Apple ID.

Next steps

• Set up iOS/iPadOS device enrollment with Apple Configurator