LAN fileshare migration to SharePoint Online Best Practice

Shri-6058 326 Reputation points
2022-09-13T17:19:40.793+00:00

Hello,

I am in a process of migration of SharePoint 2013 onpremises into SharePoint Online. I have a set of business group where they saved around 5GB - 8GB files in a LAN location(simillar this 5 different group, so total around 50GB) and published those links in SharePoint 2013. Since Microsoft has depreciated the IE, the LAN link path wont work if we publish in sharepoint page. We have decided to migrate the root of the LAN folder into SharePoint Online. There are only around 500 files that they are linking from SharePoint Page. Business group doesnt want to deal with LAN and SharePoint Online location both. Hence we decided to migrate the whole root LAN folder into SharePoint Online library. What is the best practice to move/copy files?

Do you suggest one document library with all nested folder works best or OneDrive? I see that if there are more than 400 characters, the url link might not work. Is there a way we can rewrite the url? Please suggest the best practice or any reference links?

Appreciate in advance for your help!

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  1. Xuyan Ding - MSFT 7,561 Reputation points
    2022-09-14T10:08:55.037+00:00

    Hi @Shri-6058 ,

    Since your total storage content is 50GB, which doesn't reach the limits of SharePoint and OnDrive, both are fine, and content from SharePoint can be synced to OnDrive at any time. SharePoint library makes it easier to manage user permissions for files, and OnDrive is more similar to File Explorer.
    Best practices for migration as JimmySalian says, migration tool(SPMT) is the most practical.
    For the length of the path, you can see the restrictions in the official documentation. My advice is not to rewrite the path, but to change the file location to shorten the path.
    Reference: File name and path lengths

    In addition, although 50GB does not exceed the storage limit, it is limited by the number of items in use and performance is affected. It is recommended that you do not store all your data in a single library, as you may encounter a list view threshold error when the list view displays more than 5000 items.
    Here's an article on managing a large library for your reference: Manage large lists and libraries

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  1. JimmySalian-2011 41,916 Reputation points
    2022-09-13T17:39:32.623+00:00

    Hi Shri,

    I believe all these questions are design related and will require more planning and analysis on the best approach, I will suggest you to follow the MS best practices and guidance over here - sp-teams-sites-migration-guide
    introducing-the-sharepoint-migration-tool

    With regards to the tools you can try out SPMT.

    Goodluck Shri.

    ==
    Please "Accept the answer" if the information helped you. This will help us and others in the community as well.

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  2. Shri-6058 326 Reputation points
    2022-10-06T19:03:35.223+00:00

    Thank you for the information. I believe since it is within the limitation, I was able to complete the test migration one pass.

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