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Advanced indexing of custodian and non-custodial data sources

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eDiscovery (preview) is now available in the new Microsoft Purview portal. To learn more about using the new eDiscovery experience, see Learn about eDiscovery (preview).

When a custodian or non-custodial data source is added to an eDiscovery (Premium) case, any content that was deemed as partially indexed or had indexing errors is reindexed. The reindexing process is called Advanced indexing. There are many reasons that content is partially indexed or has indexing errors. This includes image files or the presence of images in a file, unsupported file types, or file sized indexing limits.

For SharePoint files, Advanced indexing only runs on items marked as partially indexed or items with indexing errors. In Exchange, email messages with image attachments aren't marked as partially indexed or with indexing errors. This means that those files won't be reindexed by the Advanced indexing process.

To learn more about processing support and partially indexed items, see:

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Viewing Advanced indexing results

After the Advanced indexing process is completed, you can get an understanding of the effectiveness of reprocessing. In the Advanced indexing results view on the Processing tab for a case, the graph lists the number of items added to the hybrid index. The hybrid index is where eDiscovery (Premium) stores the reprocessed content.

This view also includes the number of items that require remediation and another graph of errors by file type. For more information, see:

Updating the Advanced index

When a custodian or non-custodial data source is added to an eDiscovery (Premium) case, all partially indexed items are reprocessed. However, as time passes, more partially indexed items may be added to a user's mailbox or OneDrive account. If necessary, you can update the index for specific custodian or non-custodial data source. For more information, see Manage custodians in an eDiscovery (Premium) case. You can also update the index for all custodians and non-custodial data sources in a case by selecting the Update index on the Processing tab.

Note

Updating custodian and non-custodial indexes is a long running process. It's recommended that you don't update indexes more than once a day in a case.