Guests in Microsoft 365 admin center

By default, guest access for Microsoft 365 groups is turned on for your organization. Admins can control whether to allow guest access to groups for their whole organization or for individual groups.

Any guests you add to your Microsoft Teams, SharePoint, or Microsoft Entra External ID are also added to the Guest users list in the Microsoft 365 admin center. Guests can attend meetings, view documents and chat in Teams they're invited to. Once a user shows up in the Guest users list, you can remove their access there.

To view guests, in the Microsoft 365 admin center, in the left nav, expand Users, and then choose Guest users.

Before you begin

You must be a global administrator to perform this task.

Watch: Add guests to Teams

Watch: Join a team as a guest

Understanding guest accounts in Microsoft 365

Being able to easily share files and documents with the right people while preventing oversharing requires planning. The following resources provide more background to help you create a secure guest sharing environment in Microsoft 365.

• Plan external collaboration
• Create a secure guest sharing environment
• Set up secure file and document sharing and collaboration with Teams in Microsoft 365
• Guest access in Microsoft Teams

In addition to Microsoft Teams and SharePoint, Microsoft 365 also supports guest access in other applications. The following Microsoft 365 products support guest access.

• Power Apps (Canvas apps) - Share a canvas app with guests.
• Lists - External or guest sharing in OneDrive, SharePoint, and Lists.
• OneDrive - External or guest sharing in OneDrive, SharePoint, and Lists.
• Planner – Applies to Web and mobile platforms. Guest access in Microsoft Planner.
• Microsoft 365 groups - Manage guest access in Microsoft 365 groups.
• Viva Engage - Work with external groups in Viva Engage networks not aligned to native mode.

For apps in Microsoft 365 like Microsoft Word and Excel, guest access is controlled by the location of the output file, for example, Microsoft SharePoint, Teams, and OneDrive.

Next steps: Add guests in Microsoft Entra External ID

To add guests in Microsoft Entra External ID, see add a guest.

After you add a user you can also assign them to a group, or give them access to an app in your organization. Once you added a user in the Microsoft Entra admin center, that user is also listed on the Guest users page in the Microsoft 365 admin center.

See add guests in bulk to invite multiple guests to collaborate with your organization.

Related content

Prevent guests from being added to a specific Microsoft 365 group or Microsoft Teams (article)\