Study guide for Exam MB-800: Microsoft Dynamics 365 Business Central Functional Consultant

Purpose of this document

This study guide should help you understand what to expect on the exam and includes a summary of the topics the exam might cover and links to additional resources. The information and materials in this document should help you focus your studies as you prepare for the exam.

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Updates to the exam

Our exams are updated periodically to reflect skills that are required to perform a role. We have included two versions of the Skills Measured objectives depending on when you are taking the exam.

We always update the English language version of the exam first. Some exams are localized into other languages, and those are updated approximately eight weeks after the English version is updated. While Microsoft makes every effort to update localized versions as noted, there may be times when the localized versions of an exam are not updated on this schedule. Other available languages are listed in the Schedule Exam section of the Exam Details webpage. If the exam isn't available in your preferred language, you can request an additional 30 minutes to complete the exam.

Note

The bullets that follow each of the skills measured are intended to illustrate how we are assessing that skill. Related topics may be covered in the exam.

Note

Most questions cover features that are general availability (GA). The exam may contain questions on Preview features if those features are commonly used.

Skills measured as of December 17, 2025

Audience profile

As a candidate for this exam, you’re a functional consultant who implements Business Central including the configuration of the core application, creating companies, and migrating data for small and medium businesses. You configure the application in collaboration with the implementation team to provide the business with manageability and ease of use by setting up modules, including:

• Financial management

• Sales

• Purchasing

• Inventory

• Fixed Assets

You have applied knowledge of meeting business needs by specializing in one or more feature sets of Business Central.

As a candidate, you may configure role centers including adapting insights, cues, action tiles, reports, charts, and utilize copilots inside Business Central. You also may expand functionality by using extensions.

You understand how to connect and use technologies with Business Central, including:

• Microsoft 365

• Microsoft Power Platform

• Microsoft Dynamics 365 Sales

• Microsoft Dynamics 365 Field Service

Skills at a glance

• Set up Business Central (25–30%)

• Configure financials (30–35%)

• Configure sales and purchasing (10–15%)

• Perform Business Central operations (25–30%)

Set up Business Central (25–30%)

Create and configure a company

• Create a company in Business Central

• Create a company by using Assisted Setup

• Create a configuration worksheet

• Create and use a configuration package

• Create journal opening balances

• Migrate data to and within Business Central

Manage security

• Create and manage user profiles

• Set up a new user

• Create permissions and permission sets

• Apply security filters

• Assign user permissions by using security groups and permission sets

• Configure and use security auditing in Business Central

Set up core functionality

• Set up company information

• Set up reports and configure report layouts

• Set up and use job queues

• Set up email accounts

• Set up number series

Set up dimensions

• Set up dimensions and dimension values

• Set up global dimensions and shortcut dimensions

• Set up default dimensions for master data

• Set up blocking combinations of dimensions and dimension values

• Update posted dimensions by using the Dimension Correction Tool

• Set up default dimensions for account types

• Set up default dimension priorities

Manage approvals by using workflows

• Set up native workflows

• Set up a notification system

• Set up users for approval and workflow user groups

Describe Business Central integrations with other products

• Configure Microsoft 365 integrations, including Microsoft Excel, OneDrive, Outlook, Teams, and Word

• Define uses cases for Microsoft Power Platform integrations with Business Central

Configure financials (30–35%)

Set up financial management

• Configure general ledger setup

• Configure accounting periods

• Set up payment terms

• Set up deferrals

• Configure currencies including exchange rates

• Set up payment methods

Manage the chart of accounts

• Set up general ledger accounts

• Create account categories and subcategories

• Prepare financial reporting with financial data and account categories

Set up posting groups

• Create specific posting groups including bank, customer, vendor, and inventory

• Create general posting groups

• Configure the general posting setup

• Configure inventory posting setup

Set up journals and bank accounts

• Set up bank accounts

• Create journal templates, including number series

• Create batches

• Implement recurring journals

Set up accounts payables

• Create vendor accounts, including payment terms, vendor bank accounts, and related records

• Configure Purchases & Payables Setup

• Set up payment journals

• Assess the relationship between vendors, vendor ledger entries, detailed vendor ledger entries, and general ledger entries

Set up accounts receivables

• Create customer accounts, including payment terms, customer bank accounts, and related records

• Configure Sales & Receivables Setup

• Set up cash receipt journals

• Set up payment registration

• Configure customer payment methods

• Assess the relationship between customers, customer ledger entries, detailed customer ledger entries, and general ledger entries

Configure fixed assets

• Configure fixed asset settings including depreciation books, fixed asset classes and subclasses, and fixed asset posting groups

• Configure fixed assets, main assets, and components

• Differentiate between different depreciation methods

Configure sales and purchasing (10–15%)

Set up inventory

• Configure inventory set up

• Configure core item settings, including item categories, item attributes, units of measure, and item variants

• Create locations

• Assess the relationship between items, item ledger entries, value entries, and general ledger entries

• Differentiate between costing methods

• Configure stock keeping units

Configure master data for sales and purchasing

• Configure core customer settings including shipping agents, locations, and shipping addresses

• Configure core vendor settings including order address, lead time, and locations

Manage pricing and discounts

• Manage vendor purchase prices

• Manage purchase line and invoice discounts

• Manage customer sales prices

• Manage sales line and invoice discounts

Perform Business Central operations (25–30%)

Perform basic tasks in Business Central

• Differentiate between designing, customizing, and personalizing pages

• Customize pages

• Apply and save filters

• Find documents and related entries

• Use the Inspect pages and data feature

• Perform data updates by using the Edit in Excel feature

• Manage files by using Microsoft OneDrive and drag and drop

• Configure and use data analysis mode

Process purchases

• Manage quotes

• Create a purchase order

• Receive items for a purchase order

• Utilize the over-receipt feature

• Reverse a receipt

• Create a posted invoice from a purchase order

• Configure recurring purchase lines

• Manage blanket purchase orders

• Utilize deferrals with purchasing documents

Process sales

• Manage quotes

• Convert a sales quote into a sales order or sales invoice

• Analyze item availability

• Ship items for a sales order

• Reverse a shipment

• Create a sales invoice from a sales order

• Configure recurring sales lines

• Manage blanket sales orders

• Utilize deferrals with sales documents

Process financial documents

• Process purchase invoices

• Process purchase credit memos

• Process sales invoices

• Process sales credit memos

• Combine sales shipments into a single sales invoice

• Combine purchase receipts into a single purchase invoice

• Correct a posted purchase invoice

• Correct a posted sales invoice

• Release and reopen documents

• Process prepayment invoices for purchases and sales

Process payments and journals

• Process payments by using payment journals

• Process receipts by using the cash receipt journal

• Process payment registrations

• Apply ledger entries and undo applied entries

• Reverse posted journals

• Perform bank account reconciliation

• Process recurring transactions by using the recurring journals

• Utilize general ledger allocations

• Adjust currency exchange rates

Process fixed asset transactions

• Process fixed asset acquisitions

• Process fixed asset depreciations

• Process fixed asset disposals

Study resources

We recommend that you train and get hands-on experience before you take the exam. We offer self-study options and classroom training as well as links to documentation, community sites, and videos.

Study resources	Links to learning and documentation
Get trained	Choose from self-paced learning paths and modules or take an instructor-led course
Find documentation	Dynamics 365 documentation and learning modules Microsoft Dynamics 365 Business Central
Ask a question	Microsoft Q&A | Microsoft Docs
Get community support	Microsoft Dynamics Community
Follow Microsoft Learn	Microsoft Learn - Microsoft Tech Community

Change log

The table below summarizes the changes between the current and previous version of the skills measured. The functional groups are in bold typeface followed by the objectives within each group. The table is a comparison between the previous and current version of the exam skills measured and the third column describes the extent of the changes.

Skill area prior to December 17, 2025	Skill area as of December 17, 2025	Change
Audience profile		No change
Set up Business Central	Set up Business Central	No % change
Create and configure a company	Create and configure a company	Minor
Configure financials	Configure financials	No % change
Set up Finance Management	Set up financial management	Minor
Manage the chart of accounts	Manage the chart of accounts	Minor
Set up journals and bank accounts	Set up journals and bank accounts	Minor
Configure fixed assets	Configure fixed assets	Minor
Perform Business Central operations	Perform Business Central operations	No % change
Process purchases	Process purchases	Minor
Process sales	Process sales	Minor