Setup Exchange 365 email in Microsoft Outlook 2016

Hi Matthias,

Please follow these steps to know your Exchange Server address :

Go to Control Panel to get the Microsoft Exchange Server. Search for ‘Mail’ in the Control Panel, open the Mail Setup window, click ‘Email Accounts’, and select the email account. The Microsoft Exchange Server name will be in the ‘Server Information’ section.

Alternatively, Using PowerShell Commands

1. Open PowerShell
2. Connect to Exchange Server: Use the command "Connect-ExchangeServer -Identity 'ServerName'".
3. Get Exchange Server Info: Execute "Get-ExchangeServer" for details.
4. Check Exchange Server Roles: Use "Get-ExchangeServer -Identity 'ServerName' | fl Name, Edition, AdminDisplayVersion, Roles".
5. Find Database Availability Groups (DAGs): Execute "Get-DatabaseAvailabilityGroup" for info about DAGs.
6. Verify Public Folder Replication: Use "Get-PublicFolderDatabase" to check if replication is enabled.

I hope this information helps you and I would be more than happy to answer any other questions should you have them.

Warm Regards, Utkarsh

Hi Utkarsh, thank you so much. I have found this rather general instruction as well on the web.

Where i am struggling: "Your server adresss... and "your IT administrator will have this information".

I am my IT administrator, and do not have this information. On the microsoft admin 365 console as well as the exchange admin console, both from microsoft, there is no information to be found on this.

As said, quite dissapointed that microsoft solutions dont work together here. I know this gets solved on later versions of outlook, but for 2016 it does not work.

Thank you again, would be great if you could help.

best

Matthias

Hi Matthias,

Thank you for reaching out to this forum. I'm Utkarsh and as a fellow Microsoft user, I'm here and ready to help you today. I am a user like you, this is a user forum and not Microsoft directly.

Do not worry, I will help you sort this issue, rest assured that I will do my best to assist you with this matter.

Please follow the step-by-step guide below:

1. Launch Microsoft Outlook 2016 on your computer.
2. Go to the "File" tab at the top left corner of the Outlook window.
3. Under the Account Information section, click on "Add Account."
4. Select "Manual setup or additional server types" and click "Next.
5. Choose "Microsoft Exchange Server or compatible service" and click "Next."
6. User Information:

Enter your User, Server, and Logon Information: Your Name: Your full name Email Address: Your full email address Server: Your Exchange server address (provided by your IT administrator or email service provider) User Name: Your email address Password: Your email account password

7. Click on the "More Settings" button.
8. In the General tab, enter a meaningful name in the "Microsoft Exchange Server" field.
9. Go to the "Connection" tab and ensure "Connect to Microsoft Exchange using HTTP" is checked.
10. Click on the "Exchange Proxy Settings" button.

Exchange Proxy Settings:

Enter the following information: -Use this URL to connect to my proxy server for Exchange: Enter the Outlook Anywhere server address. -Connect using SSL only: Checked -Only connect to proxy servers that have this principal name in their certificate: msstd:your-exchange-server-address -On fast networks, connect using HTTP first, then connect using TCP/IP: Checked -On slow networks, connect using HTTP first, then connect using TCP/IP: Checked

Security Tab:

Go to the "Security" tab and ensure "Encrypt data between Microsoft Outlook and Microsoft Exchange" is checked.

OK and Next:

-Click "OK" to close the Exchange Proxy Settings window. -Click "Next" on the Internet Email Settings window.

Finish:

-Click "Finish" to complete the setup.

Restart Outlook:

-Restart Microsoft Outlook to apply the changes.

Your Exchange 365 email should now be set up in Microsoft Outlook 2016.

If you encounter any more problems or have further questions, don't hesitate to reach out to us.

Warm Regards, Utkarsh