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Configure Dynamics 365 media and entertainment accelerator

After you've installed Dynamics 365 media and entertainment accelerator, you'll need to configure it. First, activate the cloud flows for each of the solutions installed with the accelerator. Then integrate Microsoft Teams and allow automated Teams meetings and scheduled live events.

Check Power Automate flows

The first task when configuring the accelerator is to activate the cloud flows for each solution with Microsoft Power Automate.

Review the flows for each of the following solutions:

Note

When reviewing the listed solutions, you might find that some flows are already turned On. If so, move onto the next flow that is in the off state to activate it.

Do the following steps for each flow in the individual solutions:

  1. Sign in to Power Automate.
  2. Select Solutions from the left navigation pane.
  3. Go to each Solution listed above from the solution explorer and select the solution to view the solution components.
  4. In the upper-right filter, select Cloud flow.
  5. On each flow that is set to Off, select the flow, and then select Edit.
  6. Select Add or Sign-in to add any missing connections or just select Continue if the connections are already there and have a green check mark when you select the ellipsis.
  7. Select Save.
  8. Select the Back button from the flow editor to go back to the solution explorer, and then activate the flow by selecting Turn on.
  9. Repeat these steps for each solution.

Configure Microsoft Teams Integration for Virtual Events

Follow these steps to integrate Microsoft Teams and allow automated Teams meetings and scheduled live events.

Required permissions

Important

You need Global Admin access to create and grant admin content for Microsoft Entra ID app registration.

Licenses

Important

The following licenses are required for users to work with Media Teams Integration for Virtual Events:

  • Microsoft 365
  • Microsoft Teams

Microsoft Entra ID app registration

Before doing the registration process in these steps, be sure you have Global Admin access.

Register for a new app in the app registration portal. The step-by-step registration process is available here: Create Microsoft Entra ID application registration.

During the registration process, be sure to note down the Application/Client ID and secret. You'll need it later. The client secret displays only once, so be sure to store it in a secure place for future updates.

  1. Copy your Tenant ID.

    Microsoft Entra ID Tenant Information.

  2. Copy your Application/Client ID and secret.

    You must configure the Tenant ID, Application/Client ID, and client secret in later steps. Be sure to copy and paste them in a secure place.

  3. Copy the Microsoft Graph API endpoint as shown in the following image and paste it for future reference.

    Microsoft Graph API endpoint.

  4. You need to set the redirect uniform resource identifier (URI) for this application. Select Authentication in the left navigation pane and select Add a platform.

    Microsoft Graph authentication.

  5. A panel on the right side opens. Select Web.

    Microsoft Graph Platform configuration.

  6. Now copy this URL https://global.consent.azure-apim.net/redirect and paste it in the field under Redirect URIs.

    Microsoft Graph Redirect URI.

  7. Select Configure. The redirect URI is added to the application.

    Microsoft Graph Redirect URL creation completed.

Once the above steps are completed, you must provide some API permissions on the same app.

Microsoft Graph API permission.

You need to give the following permissions:

Permission type Permissions
Delegated OnlineMeetings.ReadWrite
Delegated Calendars.ReadWrite
Delegated User.Read.All
Delegated UserAuthenticationMethod.ReadWrite.All
  1. Select Application permission or Delegated permission based on the type of permission in the above table.

    Microsoft Graph Application and Delegated permissions.

  2. Once all the permissions are given, select Grant admin content as shown in the following image. This step requires Global Admin access.

    Microsoft Graph grant admin consent.

Update custom connector credentials

To perform the actions in this section, you need system admin access.

  1. Once the solution is imported successfully, select Data in the left navigation pane.

  2. From the Data section, select Custom Connectors.

  3. In the Media Teams Integration custom connector, select Edit (pencil icon).

    Microsoft Teams custom connector.

  4. The connector will be opened in edit mode. You need to make some changes in the security section. Select Security from either location.

    Microsoft Teams custom connector security.

  5. Select Edit.

    Microsoft Teams authentication type.

    This step will unlock the fields in the below section.

    During the Microsoft Entra ID app registration, you securely copied the Tenant ID, Application/Client ID, client secret, and a few URL tokens. Now it's time to paste them here.

  6. Copy and paste the information in each location as shown in the following image, and then select Update Connector.

    Microsoft Teams custom connector update connector.

  7. Now, select Solutions from the left navigation pane, and then select Publish all customizations.

    Media Power Apps Microsoft Teams custom connector publish customizations.

You've successfully updated the connections in your custom connector.

Testing the custom connector

Once you've updated the connections, you need to test that these custom connectors are working as expected.

  1. To test these custom connectors, select Data in the left navigation pane, and then select Custom Connectors.

  2. In the Media Teams Integration connector, select the plus (+) icon.

    Microsoft Teams custom connector create connection.

    This step opens a dialog box to create a connection.

    Microsoft Teams custom connector create connection dialog box.

  3. Select Create. If the connection is made successfully, it will take you to the connections screens.

    Microsoft Teams custom connector create connection complete.

Update Create Teams Meeting flow connections

To perform the steps in this section, you need system admin access.

This procedure is required only if you've installed the media solutions for the first time.

  1. Open Default Solution, search for "Create Teams Meeting", and then select it.

    Microsoft Teams custom connector create connection in solution.

    Power Automate is opened in the other tab.

  2. Update the connections for Power Automate. To do so, select Edit in the command bar.

    Microsoft Teams cloud flow.

    Power Automate opens in edit mode and shows the following connections screen.

    Microsoft Teams cloud flow designer.

  3. Now, select the plus (+) icon to create connections for these three connectors.

    Once connections are created, it will look like the following screenshot with the check mark next to them. The check marks indicate that they're validated connections.

    Microsoft Teams custom connector validate connection.

  4. Once the connections are added and validated, select Continue, and then select Save. Saving is important because, if you don't save it, your flow won't work.

    Microsoft Teams cloud flow edit.

  5. Once Power Automate is saved with all the right connections, turn on Power Automate. Select Turn on in the command bar.

    Microsoft Teams cloud flow turn on.

    The status in Power Automate updates to On.

    Microsoft Teams cloud flow status on.

Power Automate is ready.

Configure media event registration

The media event registration portal brings in your event data and helps users learn about upcoming events. Users can register to attend the events either in person or virtually. Built-in integration with Microsoft Teams allows attendees to link directly to the live event broadcast without loading any client applications or copying links.

The following steps will ensure that the media portal is properly configured.

Pre-deployment: Set up a new blank portal

Before you can deploy the media registration portal, you need to set up a new blank portal.

  1. Sign in to Microsoft Power Apps.

  2. Select Create in the left navigation pane, and then select Portal from blank.

    Create blank portal for media registration.

    Note

    If the creation experience UI changed for you after you select the Create button, you can follow these optional steps to create the portal in the new interface.

    1. Select Blank App.

      Blank app.

    2. Select Blank Website.

      Blank website.

  3. In the Portal from blank window, enter a name for the portal and an address for the website, and then select a language from the dropdown list. When you're done, select Create. For more information, see Create a Dataverse starter portal.

  4. Update the system settings to allow JavaScript (.js) and cascading style sheet (.css) files needed for the media solution.

    1. Select Settings (sprocket icon) in the upper-right corner, and then select Advanced settings.

    2. Within Settings, select Administration in the System area group.

    3. Select System Settings.

    4. On the General tab, proceed to the Set blocked file extensions for attachments section and remove the .js and .css file extensions.

    Change blocked file extensions in System Settings for media registration portal.

Post-deployment: Configure your portal

After you've installed the media and entertainment accelerator, configure the portal.

  1. Follow these steps to update the portal binding:

    1. Select Apps in the left navigation pane, locate the newly created portal, and then select the ellipses (...) to select Settings.

    2. Within Portal Settings, under Advanced settings, select the Administration link, which opens in a new window or tab.

    3. Within Portal Details, find Update Portal Binding.

    4. Change Select Website Record to Media Registration Portal.

    5. Select Update.

    After this change, it might take up to 5 minutes for the website binding data to sync. Wait a few minutes before attempting to open the portal URL.

  2. Remember to restart your portal for your customizations to take effect immediately. To restart a portal:

    1. Open the Power Platform admin center.

    2. Select Portal Actions > Restart.

    Restart media registration portal.

You can use Power Apps portals Studio to create and customize your website. More information: Power Apps portals Studio anatomy

To learn more about how to make your portal align to your theme, go to: Overview of themes in Power Apps portals.

Configure Power BI settings for Events Dashboard

Important

To access some of these Power BI settings, you'll need the required user role. For roles required for access, go to Administering Power BI in the admin portal.

Connect dashboard to your environment data

To see your data properly visualized in the dashboard, you'll need to update the environment URL parameter. First, complete the install process for your template app. Then connect your data by following the connect to data doc. Alternatively, you can follow these steps:

  1. After you install the template app, you'll see a banner with a link to select and connect your data.

    Connect your data banner.

  2. Once you select the link, enter your environment URL.

    Enter environment URL.

  3. Before you sign in, follow this doc to select the appropriate privacy level for your team. Then sign in and connect to the environment by following the prompts.

    Sign in and select privacy level.

  4. After you sign in and connect, the connection process will start an environment refresh that will take a few minutes. You may need to refresh the page if the refresh takes more time than expected.

    Data refresh.

Enable Map and filled map visuals

To use the map features included with our dashboard, you'll first need to enable these settings.

  1. In the Power BI portal visit tenant settings, select the settings gear at the top right of the page and go to Settings > Admin portal.

    Note

    You may just see a menu option for the Admin portal once you select the gear. If you do, you can select it right away.

    Admin portal.

  2. Scroll down the tenant settings until you reach the setting for Map and filled maps visuals.

    Map and filled maps visuals.

  3. Select the enable switch for the Map and filled maps visuals, and then select Apply.

    Enable Map and filled maps visuals.

See also

Dynamics 365 media and entertainment accelerator