Work with Microsoft 365 in Microsoft Scout

[This article is prerelease documentation and is subject to change.]

Important

  • You need to be part of the Frontier preview program and sign up to accept terms of participation to get early access to Microsoft Scout. Frontier connects you directly with Microsoft's latest AI innovations. Frontier previews are subject to the existing preview terms of your customer agreements. As these features are still in development, their availability and capabilities may change over time.
  • This is a preview feature.
  • Preview features may have restricted functionality and may not be released for general availability. These features are available before an official release so that customers can get early access and provide feedback.
  • For more information, go to our Microsoft Product Terms.

Microsoft Scout can work with meetings, mail, lists, and files that your connected Microsoft 365 account can access. Describe the result you want in chat. Scout asks for approval before it completes actions that change shared information or affect other people.

To connect your account, see Connect to Microsoft 365.

Work with Outlook mail

Ask Scout to read, send, reply to, forward, or organize email.

For example:

  • "Show me my unread emails from today."
  • "Reply to Sarah's email and confirm the meeting time."
  • "Move all newsletters to the Archive folder."

Scout asks for approval before it sends a message or makes another change that affects your mailbox.

Work with your calendar

Ask Scout to review your schedule, create or update events, find available times, and respond to invitations.

For example:

  • "What's on my calendar tomorrow?"
  • "When are Alex and I both free next week?"
  • "Decline the 4 PM meeting and say I have a conflict."

Review the event details and approval request before Scout creates or changes an event.

Work with Teams

Ask Scout to review Teams chats, send messages, post to channels, and check whether a person is available.

For example:

  • "Show me my recent Teams messages."
  • "Send a message to the Engineering chat saying the build is fixed."
  • "Post the release summary to the Announcements channel."

Scout asks for approval before it sends or posts a message.

Work with Microsoft To Do

Ask Scout to review, create, and organize tasks and lists.

For example:

  • "What tasks are due this week?"
  • "Add 'Send the budget draft' to my Work list."
  • "Create a Travel list and add subtasks for the trip."

Find people and content

Scout can find people in your organization's directory and search across your Microsoft 365 content.

For example:

  • "Find Jordan's email address."
  • "Find everything related to the Q4 planning initiative."
  • "Summarize what happened in the Engineering channel this week."

Retrieve a Teams meeting transcript

Ask Scout for the transcript from a specific Teams meeting or from your recent meetings. Include the meeting name or date when you know it.

For example:

  • "Get the transcript from my project review meeting yesterday."
  • "Find my recent meeting transcripts and summarize the decisions."

The transcript must be available for a meeting that your account can access.

Find and book a meeting room

Scout can find meeting rooms defined by your organization and book a room for a calendar event.

For example:

  • "Find a meeting room for six people tomorrow afternoon and book it for 30 minutes."
  • "Book an available room for my design review on Friday."

Review the event details and approval request before Scout creates or changes the event.

Work with SharePoint Lists

Scout can find lists on a SharePoint site, review their columns and items, and create or update list items.

For example:

  • "Show the open items in the project tracker list."
  • "Add this issue to the team SharePoint list."
  • "Update the status of the launch checklist item."

Your account needs access to the site and list. Scout asks for approval before it creates or updates a list item.

Manage Outlook inbox rules

Scout can list, create, update, enable, disable, and delete Outlook inbox rules.

For example:

  • "Show my Outlook inbox rules."
  • "Create a rule that moves messages from the weekly digest to my Archive folder."
  • "Disable the rule named Project alerts."

Scout asks for approval before it creates, changes, or deletes a rule.

Share files and manage access

Ask Scout to share a OneDrive or SharePoint file or folder with specific people, check who already has access, or raise someone's access from view to edit. Files stored in a Teams team are shared through their SharePoint location. Identify the file and the people involved.

For example:

  • "Share the project brief with the design team so they can edit it."
  • "Who has access to the budget workbook?"
  • "Give Priya edit access to the launch plan."

Scout shares files with named people who sign in with their own account; it doesn't create anonymous or public links. You can grant view or edit access and set an optional expiration date, and Scout can send Microsoft's sharing invitation email. Scout can grant, raise, or check access, but it can't remove someone's existing access—do that in the file's Microsoft 365 app.

Review the file, recipients, access level, and approval request before Scout makes the change. Available actions depend on your access and your organization's sharing policies.

You can also ask Scout to browse, read, and upload files in OneDrive and SharePoint.

Troubleshoot access

If Scout can't complete a Microsoft 365 request:

  1. Confirm that you're connected with the intended work or school account.
  2. Open the meeting, list, mailbox, or file in its Microsoft 365 app to verify that you can access it.
  3. For a transcript request, verify that a transcript is available for the meeting.
  4. For a file request, confirm that the file hasn't been moved or deleted.
  5. Review and respond to any approval request in Scout.
  6. If you still don't have access, contact the content owner or your administrator.

Scout doesn't grant access that your account or organization doesn't already allow.

Related content

  • Last updated on