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Create payment slips

You can create payment slips to manage vendor and customer payments. Before you create payment slips, you must set up payment classes. Learn more in Set up payment classes.

The following procedure describes how to create payment slips for vendor payments, but the same steps also apply to creating payment slips for customer payments.

Create a payment slip for vendors

  1. Choose the Tell Me feature icon, enter Payment Slips, and then choose the relevant link.

  2. Choose the New action. The Payment Class List page opens.

  3. Select a payment class, and then choose the OK button.

  4. On the General FastTab, fill in the fields as described in the following table.

    Field Description
    Currency Code Specify the currency code to be used for the payment lines.
    Posting Date Specify the posting date.
    Document Date Specify the document date.
    Amount (LCY) The total amount from the payment lines. This field is updated automatically when the net line amounts are changed.

  5. On the Lines FastTab, fill in the fields as described in the following table.

    Field Description
    Account Type The account type to which the payment line is posted.
    Account No. The unique identification number for the account to which the entry is posted.

  6. In the Bank Account Code field, select a bank account from the list.

  7. Optionally, for SEPA, select the vendor's bank account, and then choose the Edit action on the Vendor Bank Account List page.

    Fill in the following fields if needed:

    • Country/Region Code: Choose Advanced, and make sure that the SEPA Allowed checkbox is selected for the code that you select.
    • Swift Code
    • IBAN

    Choose the OK button to close the page.

  8. Optionally, for SEPA, choose the Header RIB action. Select the Bank Country/Region Code field, and then choose Advanced. Make sure the SEPA Allowed checkbox is selected. Also make sure that the IBAN and SWIFT Code fields are filled in.

  9. Choose the Suggest Vendor Payments action.

    Note

    You can also manually fill in the payment lines.

  10. In the Suggest Vendor Payments batch job, on the Options FastTab, fill in the fields as described in the following table.

    Field Description
    Last Payment Date The last payment date for the vendor ledger entries that are to be included in the batch job.
    Find Payment Discounts Select to include vendor ledger entries for which you can receive a payment discount.
    Summarize per The criteria for summarizing the payment line.
    Use Vendor Priority Select to sort the suggested payments based on the value in the Priority field on the vendor cards. Learn more in Priority.
    Available Amount (LCY) The maximum amount that is available for payments in local currency.
    Currency Filter The code for the currency to be included in the batch job.

  11. On the Vendor FastTab, select the appropriate filters.

  12. Choose the OK button.

    The payment lines are automatically created.

  13. On the Payment Slip page, on the Posting FastTab, fill in the fields as described in the following table.

    Field Description
    Source Code The source code for the payment slip.
    Shortcut Dimension 1 Code The dimension value code that the payment header will be associated with.
    Shortcut Dimension 2 Code The dimension value code associated with the payment header.
    Account Type The account type to which or from which the payments are transferred.
    Account No. The account number to which or from which the payments are transferred.

  14. Optionally, for SEPA, in the Account No. field, choose the Advanced option.

    1. On the Bank Account List page, choose the Edit action.

    2. Fill in the following fields if needed:

      • General FastTab
      • Country/Region Code
      • Transfer FastTab
      • Swift Code
      • IBAN
      • R.I.B FastTab
      • Payment Export Format: The bank export/import setup code to use for the SEPA file, for example one configured for SEPA credit transfer or SEPA direct debit.

  15. Choose the OK button.

After you create a payment slip, you can generate payment files and send them to the bank electronically.

Note

You can only generate a payment file if the payment step for the payment slip's current status has its Action Type field set to File.

Create a payment file

  1. Choose the Tell Me feature icon, enter Payment Slips, and then choose the relevant link.

  2. Select a payment slip, and then choose the Edit action.

  3. On the Payment Slip page, choose the Generate file action.

  4. Choose the Yes button, and then choose the OK button.

    The payment file is generated and exported according to the export type that is specified on the Payment Step page.

  5. In the case of error, review the errors listed in the File Export Errors FactBox, and take the appropriate action.

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