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Dataverse Search query

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The query operation returns search results based on a search term.

In addition to a search term, the results returned can be influenced by passing values for the following parameters:

Name Type Description More information
search string Required. The text to search with. search parameter
count bool Whether to return the total record count. count parameter
entities string Limits the scope of search to a subset of tables. entities parameter
facets string Facets support the ability to drill down into data results after they've been retrieved. facets parameter
filter string Limits the scope of the search results returned. filter parameter
options string Options are settings configured to search a search term. options parameter
orderby string Specifies how to order the results in order of precedence. orderby parameter
skip int Specifies the number of search results to skip. skip and top parameters
top int Specifies the number of search results to retrieve. skip and top parameters

Parameters

This section includes details about the parameters introduced in the table above.

search parameter

Type: string
Optional: false

The search parameter contains the text to search. It's the only required parameter. Search term must be at least one character long and has a 100 character limit.

Simple Search syntax

By default, the search parameter supports simple search syntax as described in the following table:

Functionality Description
Boolean operators AND operator; denoted by +
OR operator; denoted by |
NOT operator; denoted by -
Precedence operators A search term hotel+(wifi | luxury) searches for results containing the term hotel and either wifi or luxury (or both).
Wildcards Trailing wildcard are supported. For example, Alp* searches for "alpine".
Exact matches A query enclosed in quotation marks " ".

Note

In order to use any search operators as part of the search text, escape the character by prefixing it with a single backslash (\). Special characters that require escaping include the following: + - & | ! ( ) { } [ ] ^ " ~ * ? : \ /.

For example, an escaped phone number might look like this: \+1\(800\)555\-1234.

Using the options parameter, you can enable Lucerne Query Syntax that enables different operators.

count parameter

Type: bool
Optional: true

Whether to return the total record count. If you don't set this parameter, the Count response property is -1.

entities parameter

Type: string
Optional: true

By default all the tables enabled for search are searched unless you specify a subset using the entities parameter.

When you set an entity, you can also specify which columns you want to return and which columns to search. You can also include filter criteria for the table.

To get a list of tables enabled for the environment, use the Search Status API and look for the tables listed by entitylogicalname within entitystatusresults.

SearchEntity type

Use this type to compose the array of tables to pass to the entities parameter.

Field Name Type Description
name string Required. Logical name of the table. Specifies scope of the query.
selectColumns string[] Optional. List of columns that needs to be projected when table documents are returned in response. If empty, only the table primary name is returned.
searchColumns string[] Optional. List of columns to scope the query on. If empty, only the table primary name is searched on.
filter string Optional. Filters applied on the entity.

Example

The following is an example of some JSON data that uses the schema described above.

[
   {
      "name":"account",
      "selectColumns":["name","address1_city"],
      "searchColumns":["name","address1_city"],
      "filter":"modifiedon ge 2018-01-01T00:00:00Z"
   },
   {
      "name":"contact",
      "selectColumns":["fullname","address1_city"],
      "searchColumns":["fullname","address1_city"],
      "filter":"modifiedon ge 2018-01-01T00:00:00Z"
   }
]

To use this data, you must escape the string and pass it as the value of the entities parameter in the body of the request:

{
    "search": "maria",
    "entities":"[{\"name\":\"account\",\"selectColumns\":[\"name\",\"address1_city\"],\"searchColumns\":[\"name\",\"address1_city\"],\"filter\":\"modifiedon ge 2018-01-01T00:00:00Z\"},{\"name\":\"contact\",\"selectColumns\":[\"fullname\",\"address1_city\"],\"searchColumns\":[\"fullname\",\"address1_city\"],\"filter\":\"modifiedon ge 2018-01-01T00:00:00Z\"}]"
}

facets parameter

Type: string
Optional: true

The facet parameter is optional. The string might contain parameters to customize the faceting, expressed as comma-separated name-value pairs. Use facets to group your search results.

Facet definition

Facets are defined as an array of strings, for example:

[
"entityname,count:100",
"account:primarycontactid,count:100",
"ownerid,count:100",
"modifiedon,values:2019-04-27T00:00:00|2020-03-27T00:00:00|2020-04-20T00:00:00|2020-04-27T00:00:00",
"createdon,values:2019-04-27T00:00:00|2020-03-27T00:00:00|2020-04-20T00:00:00|2020-04-27T00:00:00"
]

Each item in the array represents a different way to group the data returned by the query. For each property returned, you can specify appropriate faceting using the values in the following table:

Facet Type Description
count The maximum number of facet terms. The default is 10. There's no upper limit
sort Can be set to count, -count, value, -value. Use count to sort descending by count. Use -count to sort ascending by count. Use value to sort ascending by value. Use -value to sort descending by value.
values Set to pipe-delimited numeric or Edm.DateTimeOffset values specifying a dynamic set of facet entry values. The values must be listed in sequential, ascending order to get the expected results.
interval An integer interval greater than zero for numbers, or minute, hour, day, week, month, quarter, year for date time values.
timeoffset Set to ([+-]hh:mm, [+-]hhmm, or [+-]hh). If used, the timeoffset parameter must be combined with the interval option, and only when applied to a field of type Edm.DateTimeOffset. The value specifies the UTC time offset to account for in setting time boundaries.

Note

count and sort can be combined in the same facet specification, but they cannot be combined with interval or values, and interval and values cannot be combined together.

Set the facets value with an escaped string containing the definition of the facets.

{
    "search": "maria",
    "facets": "[\"entityname,count:100\",\"account:primarycontactid,count:100\",\"ownerid,count:100\",\"modifiedon,values:2019-04-27T00:00:00|2020-03-27T00:00:00|2020-04-20T00:00:00|2020-04-27T00:00:00\",\"createdon,values:2019-04-27T00:00:00|2020-03-27T00:00:00|2020-04-20T00:00:00|2020-04-27T00:00:00\"]"    
}

More information:

filter parameter

Type: string
Optional: true

Filters limit the scope of the search results returned. Use filters to exclude unwanted results. This is a top level filter that helps filter common columns across multiple entities like createdon or modifiedon etc.

Apply filters using this syntax: <attribute logical name> <filter> where the table logical name specifies the entity the filter should be applied to.

Filters use the following query operators:

Operator Description Example
Comparison Operators    
eq Equal revenue eq 100000
ne Not Equal revenue ne 100000
gt Greater than revenue gt 100000
ge Greater than or equal revenue ge 100000
lt Less than revenue lt 100000
le Less than or equal revenue le 100000
Logical Operators    
and Logical and revenue lt 100000 and revenue gt 2000
or Logical or name eq 'sample' or name eq 'test'
not Logical negation not name eq 'sample'
Grouping Operators    
( ) Precedence grouping (name eq 'sample') or name eq 'test') and revenue gt 5000

options parameter

Type: string
Optional: true

Options are settings configured to search a search term. Set the options value to a serialized Dictionary<string, string> of these options, such as "{'querytype': 'lucene', 'searchmode': 'all', 'besteffortsearchenabled': 'true', 'grouprankingenabled': 'true'}".

The following table lists the options:

Option Description
querytype Values can be simple or lucene Lucerne Query Syntax
besteffortsearchenabled Enables intelligent query workflow to return probable set of results if no good matches are found for the search request terms.
groupranking Enable ranking of results in the response optimized for display in search results pages where results are grouped by table.
searchmode When specified as all the search terms must be matched in order to consider the document as a match. Setting its value to any defaults to matching any word in the search term.

Lucerne Query Syntax

The Lucene query syntax supports the following functionality:

Functionality Description
Boolean operators Provides an expanded set compared to simple query syntax.
AND operator; denoted by AND, &&, +
OR operator; denoted by OR, ||
NOT operator; denoted by NOT, !, –
Wildcards In addition to a trailing wildcard, also supports a leading wildcard.
Trailing wildcard – alp*
Leading wildcard - /.*pine/
Fuzzy search Supports queries misspelled by up to two characters.
Uniersty~ returns University
Blue~1 returns glue, blues
Term boosting Weighs specific terms in a query differently.
Rock^2 electronic returns results where the matches to rock are more important than matches to electronic.
Proximity search Returns results where terms are within x words of each other, for more contextual results.
For example, "airport hotel"~5 returns results where airport and hotel are within five words of each other, thus boosting the chances of finding a hotel located close to an airport.
Regular expression (regex) search For example, /[mh]otel/ matches motel or hotel.

orderby parameter

Type: string
Optional: true

Use the orderby parameter to override the default ordering. By default, results are listed in descending order of relevance score (@search.score). For results with identical scores, the ordering is random. You can only use this parameter when query type is lucene with wildcard characters in the query string.

Use a list of comma-separated clauses where each clause consists of a column name followed by asc (ascending, which is the default) or desc (descending).

For a set of results that contain multiple table types, the list of clauses for orderby must be globally applicable (for example, modifiedon, createdon, @search.score). For example, to get results ranked (in order of precedence) by relevance, followed by the most recently modified records listed higher:

"orderby": ["@search.score desc", "modifiedon desc"]

If the query request includes a filter for a specific table type, orderby can optionally specify table-specific columns.

skip and top parameters

Type: int
Optional: true

You can use these parameters together with the count parameter to create a paged experience.

By default, up to 50 results are returned at a time. You can use top to raise it as high as 100, but more commonly you'll use top to specify a smaller result set, such as 10, and then use skip to bypass previously returned results when the user moves to the next page.

Response

The response from the query operation is an escaped string that includes JSON data.

The unescaped response contains JSON using the following properties.

Name Type Description
Error ErrorDetail Provides error information from Azure Cognitive search.
Value QueryResult[] A collection of matching records.
Facets Dictionary<string, FacetResult[]> If facets were requested in the query, a dictionary of facet values.
QueryContext QueryContext This property is used for backend search. It's included for future feature releases and isn't currently used.
Count long If "Count": true is included in the body of the request, the count of all documents that match the search, ignoring top and skip

Response Types

This section describes the types returned with the response.

ErrorDetail

The Azure Cognitive search error returned as part of the response.

Name Type Description
code string The error code.
message string The error message.
propertybag Dictionary<string, object> More error information.

QueryResult

Each QueryResult item returned in the response Value property represents a record in Dataverse.

Name Type Description
Id string The identifier of the record.
EntityName string The logical name of the table.
ObjectTypeCode int The object type code.
Attributes Dictionary<string, object> Record attributes
Highlights Dictionary<string, string[]> The highlights.
Score double The document score.

FacetResult

A facet query result that reports the number of documents with a field falling within a particular range or having a particular value or interval.

Name Type Description
count long? The count of documents falling within the bucket described by this facet.
from object Value indicating the inclusive lower bound of the facet's range, or null to indicate that there's no lower bound.
to object Value indicating the exclusive upper bound of the facet's range, or null to indicate that there's no upper bound.
type Value | Range Type of the facet.
value object Value of the facet, or the inclusive lower bound if it's an interval facet.
optionalvalue object Another or optional value of the facet, populated while faceting on lookups.

QueryContext

The query context returned as part of response. This property is used for backend search. It's included for future feature releases and isn't currently used.

Name Type Description
originalquery string The query string as specified in the request.
alteredquery string The query string that Dataverse search used to perform the query. Dataverse search uses the altered query string if the original query string contained spelling mistakes or didn't yield optimal results.
reason string[] The reasons behind query alter decision by Dataverse search.
spellsuggestions string[] The spell suggestion that is the likely words that represent user's intent. Populated only when Dataverse alters the query search due to spell check.

Examples

The following examples show how to use the query operation. These examples perform a search operation on the account and contact tables name and fullname columns respectively, for records created later than August 15, 2022 and orders the top seven results by the createdon field, descending.

This example is from the SDK for .NET search operations sample on GitHub. The static OutputSearchQuery method accepts a value for the search parameter.

/// <summary>
/// Demonstrate query API
/// </summary>
/// <param name="service">The authenticated IOrganizationService instance to use.</param>
/// <param name="searchTerm">The term to search for</param>
/// <returns></returns>
static void OutputSearchQuery(IOrganizationService service, string searchTerm)
{
    Console.WriteLine("OutputSearchQuery START\n");

    searchqueryRequest request = new() { 
        search = searchTerm,
        count = true,
        top = 7,
        entities = JsonConvert.SerializeObject(new List<SearchEntity>()
        {
            new SearchEntity()
            {
                Name = "account",
                SelectColumns = new List<string>() { "name", "createdon" },
                SearchColumns = new List<string>() { "name" },
                Filter = "statecode eq 0"
            },
            new SearchEntity()
            {
                Name = "contact",
                SelectColumns = new List<string>() { "fullname", "createdon" },
                SearchColumns = new List<string>() { "fullname" },
                Filter = "statecode eq 0"
            }
        }),
        orderby = JsonConvert.SerializeObject(new List<string>() { "createdon desc" }),
        filter = "createdon gt 2022-08-15"

    };
    
    var searchqueryResponse = (searchqueryResponse)service.Execute(request);

    var queryResults = JsonConvert.DeserializeObject<SearchQueryResults>(searchqueryResponse.response);
  

    Console.WriteLine($"\tCount:{queryResults.Count}");
    Console.WriteLine("\tValue:");
    queryResults.Value.ForEach(result =>
    {

        Console.WriteLine($"\t\tId:{result.Id}");
        Console.WriteLine($"\t\tEntityName:{result.EntityName}");
        Console.WriteLine($"\t\tObjectTypeCode:{result.ObjectTypeCode}");
        Console.WriteLine("\t\tAttributes:");
        foreach (string key in result.Attributes.Keys)
        {
            Console.WriteLine($"\t\t\t{key}:{result.Attributes[key]}");
        }
        Console.WriteLine("\t\tHighlights:");
        foreach (string key in result.Highlights.Keys)
        {
            Console.WriteLine($"\t\t\t{key}:");

            foreach (string value in result.Highlights[key])
            {
                Console.WriteLine($"\t\t\t\t{value}:");
            }
        }
        Console.WriteLine($"\t\tScore:{result.Score}\n");

    });
    Console.WriteLine("OutputSearchQuery END\n");
}

Output

When you invoke the OutputSearchQuery method with an authenticated instance of the ServiceClient class with the searchTerm set to "Contoso":

OutputSearchQuery(service: serviceClient, searchTerm: "Contoso");

The output looks something like the following:

OutputSearchQuery START

        Count:1
        Value:
                Id:8b35eda1-ef69-ee11-9ae7-000d3a88a4a2
                EntityName:account
                ObjectTypeCode:0
                Attributes:
                        @search.objecttypecode:1
                        name:Contoso Pharmaceuticals (sample)
                        createdon:10/13/2023 5:41:21 PM
                        createdon@OData.Community.Display.V1.FormattedValue:10/13/2023 5:41 PM
                Highlights:
                        name:
                                {crmhit}Contoso{/crmhit} Pharmaceuticals (sample):
                Score:4.986711

OutputSearchQuery END

Supporting classes

The OutputSearchQuery method depends on the following supporting classes to send the request and process the result:

searchqueryRequest and searchqueryResponse classes

These classes are generated using Power Platform CLI pac modelbuilder build command as described in Generate early-bound classes for the SDK for .NET.

SearchEntity class

Used to compose SearchEntity type data.

public sealed class SearchEntity
{
    /// <summary>
    /// Gets or sets the logical name of the table. Specifies scope of the query.
    /// </summary>
    [DataMember(Name = "name", IsRequired = true)]
    public string Name { get; set; }

    /// <summary>
    /// Gets or sets the list of columns that needs to be projected when table documents are returned in response. 
    /// If empty, only PrimaryName will be returned.
    /// </summary>
    [DataMember(Name = "selectcolumns")]
    public List<string> SelectColumns { get; set; }

    /// <summary>
    /// Gets or sets the list of columns to scope the query on.
    /// If empty, only PrimaryName will be searched on. 
    /// </summary>
    [DataMember(Name = "searchcolumns")]
    public List<string> SearchColumns { get; set; }

    /// <summary>
    /// Gets or sets the filters applied on the entity.
    /// </summary>
    [DataMember(Name = "filter")]
    public string Filter { get; set; }
}
SearchQueryResults class

Use to deserialize JSON data from the searchqueryResponse.response string property.

public sealed class SearchQueryResults
{
    /// <summary>
    /// Provides error information from Azure Cognitive search.
    /// </summary>
    public ErrorDetail? Error { get; set; }

    /// <summary>
    /// A collection of matching records.
    /// </summary>
    public List<QueryResult>? Value { get; set; }

    /// <summary>
    /// If facets were requested in the query, a dictionary of facet values.
    /// </summary>
    public Dictionary<string, IList<FacetResult>>? Facets { get; set; }

    /// <summary>
    /// The query context returned as part of response. This property is used for backend search. It is included for future feature releases and is not currently used.
    /// </summary>
    public QueryContext? QueryContext { get; set; }

    /// <summary>
    /// If `"Count": true` is included in the body of the request, the count of all documents that match the search, ignoring top and skip.
    /// </summary>
    public long Count { get; set; }
}
ErrorDetail class

Used to deserialize the ErrorDetail data.

public sealed class ErrorDetail
{
    /// <summary>
    /// Gets or sets the error code.
    /// </summary>
    [DataMember(Name = "code")]
    public string Code { get; set; }

    /// <summary>
    /// Gets or sets the error message.
    /// </summary>
    [DataMember(Name = "message")]
    public string Message { get; set; }

    /// <summary>
    /// Gets or sets additional error information.
    /// </summary>
    [DataMember(Name = "propertybag")]
    public Dictionary<string, object> PropertyBag { get; set; }
}
QueryResult class

Used to deserialize the QueryResult data.

public sealed class QueryResult
{
    /// <summary>
    /// Gets or sets the identifier of the record
    /// </summary>
    public string Id { get; set; }

    /// <summary>
    /// Gets or sets the logical name of the table
    /// </summary>
    public string EntityName { get; set; }

    /// <summary>
    /// Gets or sets the object type code
    /// </summary>
    public int ObjectTypeCode { get; set; }

    /// <summary>
    /// Gets or sets the record attributes
    /// </summary>
    public Dictionary<string, object> Attributes { get; set; }

    /// <summary>
    /// Gets or sets the highlights
    /// </summary>
    public Dictionary<string, string[]> Highlights { get; set; }

    // Gets or sets the document score
    public double Score { get; set; }
}
FacetResult class

Used to deserialize the FacetResult data.

public sealed class FacetResult
{
    /// <summary>
    /// Gets or sets the count of documents falling within the bucket described by this facet.
    /// </summary>
    [DataMember(Name = "count")]
    public long? Count { get; set; }

    /// <summary>
    /// Gets or sets value indicating the inclusive lower bound of the facet's range, or null to indicate that there is no lower bound.
    /// </summary>
    [DataMember(Name = "from")]
    public object From { get; set; }

    /// <summary>
    /// Gets or sets value indicating the exclusive upper bound of the facet's range, or null to indicate that there is no upper bound.
    /// </summary>
    [DataMember(Name = "to")]
    public object To { get; set; }

    /// <summary>
    /// Gets or sets type of the facet - Value or Range.
    /// </summary>
    [DataMember(Name = "type")]
    public FacetType Type { get; set; }

    /// <summary>
    /// Gets or sets value of the facet, or the inclusive lower bound if it's an interval facet.
    /// </summary>
    [DataMember(Name = "value")]
    public object Value { get; set; }

    /// <summary>
    /// Gets or sets additional/ Optional value of the facet, will be populated while faceting on lookups.
    /// </summary>
    [DataMember(Name = "optionalvalue")]
    public object OptionalValue { get; set; }
}
FacetType class

Specifies the type of a facet query result.

public enum FacetType
{
    /// <summary>
    /// The facet counts documents with a particular field value.
    /// </summary>
    [EnumMember(Value = "value")]
    Value = 0,

    /// <summary>
    /// The facet counts documents with a field value in a particular range.
    /// </summary>
    [EnumMember(Value = "range")]
    Range = 1,
}
QueryContext class

Used to deserialize the QueryContext data.

public sealed class QueryContext
{
    /// <summary>
    /// Gets or sets the query string as specified in the request.
    /// </summary>
    [DataMember(Name = "originalquery")]
    public string OriginalQuery { get; set; }

    /// <summary>
    /// Gets or sets the query string that Dataverse search used to perform the query. 
    /// Dataverse search uses the altered query string if the original query string contained spelling mistakes or did not yield optimal results.
    /// </summary>
    [DataMember(Name = "alteredquery")]
    public string AlteredQuery { get; set; }

    /// <summary>
    /// Gets or sets the reason behind query alter decision by Dataverse search.
    /// </summary>
    [DataMember(Name = "reason")]
    public List<string> Reason { get; set; }

    /// <summary>
    /// Gets or sets the spell suggestion that are the likely words that represent user's intent. 
    /// This will be populated only when the query was altered by Dataverse search due to spell check.
    /// </summary>
    [DataMember(Name = "spellsuggestions")]
    public List<string> SpellSuggestions { get; set; }
}

See also

Search for Dataverse records
Dataverse Search suggest
Dataverse Search autocomplete
Dataverse Search statistics and status
Dataverse legacy search