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How to synchronize calendar quarters after you configure the Fixed Assets fiscal calendar to use a fiscal year

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This article describes how to synchronize calendar quarters after you configure the Fixed Assets fiscal calendar to use a fiscal year instead of a calendar year in Fixed Asset Management in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains.

Applies to:   Microsoft Dynamics GP
Original KB number:   935621

To synchronize calendar quarters after you configure the Fixed Assets fiscal calendar to use a fiscal year, follow these steps.

Note

The Fixed Assets fiscal calendar does not have to cover the same time as the Fiscal Period calendar. However, it is easier to maintain Microsoft Dynamics GP if both calendars cover the same time. Make sure that you configure the Fixed Assets fiscal calendar based on your reporting needs.

Before you follow the instructions in this article, make sure that you have a complete backup copy of the database that you can restore if a problem occurs.

Microsoft Dynamics GP 10.0

  1. Rebuild the Fixed Assets fiscal calendar. To do this, follow these steps:

    1. On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Fixed Assets, and then select Build Calendar.

    2. Select the Build Fixed Assets Fiscal Calendar check box and the Replace check box.

    3. Select Build.

    4. When you receive the following message, select OK:

      Build of Fixed Assets Calendar will now be performed. Continue?

  2. Verify that the Fixed Assets fiscal calendar is built correctly. To do this, select Inquire, and then select Verify. Select OK when you are prompted to continue.

  3. Clear the data in the table that holds the calendar quarters. To do this, follow these steps:

    1. On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Fixed Assets, and then select Clear Data.
    2. In the Fixed Assets Clear Data window, select Display, and then select Physical. The Files list is re-populated.
    3. In the Files list, select Quarter Setup, and then select Insert.
    4. Select OK to clear the data in the Quarter Setup tables. Select Yes when you are prompted to clear the data from the tables.
    5. In the Report Destination window, select to select the Screen check box, and then select OK to print the report to the screen.

  4. Synchronize the new calendar. To do this, follow these steps:

    1. On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Fixed Assets, and then select Build Calendar.
    2. In the Build Fixed Assets Fiscal Calendar window, select to select the Synchronize Quarters to Fiscal Years check box, and then select Build.
    3. When you are prompted to build, select OK.

  5. If you are prompted, print the quarter report.

For Microsoft Dynamics GP 9.0 and earlier versions

  1. Rebuild the Fixed Assets Fiscal calendar. To do this, follow these steps:

    1. On the Tools menu, point to Utilities, point to Fixed Assets, and then select Build Calendar.

    2. Select the Build Fixed Assets Fiscal Calendar check box and the Replace check box.

    3. Select Build.

    4. When you receive the following message, select OK:

      Build of Fixed Assets Calendar will now be performed. Continue?

  2. Verify that the Fixed Assets fiscal calendar is built correctly. To do this, select Inquire, and then select Verify. When you are prompted to continue, select OK.

  3. Clear the data in the table that holds the calendar quarters. To do this, follow these steps:

    1. On the Tools menu, point to Utilities, point to Fixed Assets, and then select Clear Data.
    2. In the Fixed Assets Clear Data window, select Display, and then select Physical. The Files list is repopulated.
    3. In the Files list, select Quarter Setup, and then select Insert.
    4. Select OK to clear the data in the Quarter Setup tables. When you are prompted to clear the data from the tables, select Yes.
    5. In the Report Destination window, select to select the Screen check box, and then select OK to print the report to the screen.

  4. Synchronize the new calendar. To do this, follow these steps:

    1. On the Tools menu, point to Utilities, point to Fixed Assets, and then select Build Calendar.
    2. In the Build Fixed Assets Fiscal Calendar window, select to select the Synchronize Quarters to Fiscal Years check box, and then select Build.
    3. When you are prompted to build, select OK.

  5. If you are prompted, print the quarter report.