How to create an organizational forms library in Exchange Online and Exchange Server

  • Article
  • Applies to:
    Exchange Online, Exchange Server 2016 Enterprise Edition, Exchange Server 2016 Standard Edition, Exchange Server 2013 Enterprise, Exchange Server 2013 Standard Edition

Original KB number:   3109076

Summary

This article discusses how to create organizational forms in Exchange Online and in Exchange Server 2013 and later versions. After you perform this procedure, users can use Microsoft Outlook to view and work in the organizational forms library.

More information

  1. Do one of the following, as appropriate for your situation:

  2. Create a new public folder mailbox that's named PFHierarchy. To do this, run the following command:

    New-Mailbox -PublicFolder -Name PFHierarchy

  3. Create a new public folder in the NON_IPM_SUBTREE directory that's named Organizational Forms Library. To do this, run the following command:

    New-PublicFolder -Path "\NON_IPM_SUBTREE\EFORMS REGISTRY" -Name "Organizational Forms Library"

  4. Set the locale ID on the folder that you created. To do this, run the following command:

    Set-PublicFolder "\NON_IPM_SUBTREE\EFORMS REGISTRY\Organizational Forms Library" -EformsLocaleID EN-US

    To determine the correct locale ID to use, see languagecode Field.

  5. Set read permissions for each regular user. To do this, run the following command:

    Add-PublicFolderClientPermission -identity "\NON_IPM_SUBTREE\EFORMS REGISTRY\Organizational Forms Library" -user User@domain.com -AccessRights ReadItems

  6. Set write permissions for each admin who will be saving the organizational forms to public folders. To do this, run the following command:

    Add-PublicFolderClientPermission -identity "\NON_IPM_SUBTREE\EFORMS REGISTRY\Organizational Forms Library" -user Admin@domain.com -AccessRights CreateItems

  7. Add a user as the owner of the Organizational Forms Library folder if they have to publish or create forms in the library. To do this, run the following command:

    Add-PublicFolderClientPermission "\NON_IPM_SUBTREE\EFORMS REGISTRY\Organizational forms library" -User <User@domain.com> -AccessRights Owner

    Note

    If you don't add the user as an owner, the Organizational Forms Library may not appear in Outlook.

  8. Wait some time for replication to occur.

References

For more information, see: