Edit

Manage meeting policies in Microsoft Teams

  • Article
  • Applies to:
    Microsoft Teams

Meeting policies are used to control the features that are available to meeting participants for meetings that are scheduled by users in your organization. You can use the global (Org-wide default) policy that's automatically created or create and assign custom policies. You manage meeting policies in the Microsoft Teams admin center or by using PowerShell.

Note

For information about using roles to manage the permissions of meeting presenters and attendees, see Roles in a Teams meeting.

You can implement policies in the following ways, which affect the meeting experience for users before a meeting starts, during a meeting, or after a meeting.

Implementation type Description
Per-organizer When you implement a per-organizer policy, all meeting participants inherit the policy of the organizer. For example, Who can bypass the lobby is a per-organizer policy and controls whether users join the meeting directly or wait in the lobby for meetings scheduled by the user who is assigned the policy.
Per-user When you implement a per-user policy, only the per-user policy applies to restrict certain features for the organizer and/or meeting participants. For example, Meet now in channel meetings is a per-user policy.
Per-organizer and per-user When you implement a combination of a per-organizer and per-user policy, certain features are restricted for meeting participants based on their policy and the organizer's policy. For example, Meeting recording is a per-organizer and per-user policy. Turn on this setting to allow the meeting organizer and participants to start and stop a recording.

You can edit the settings in the global policy or create and assign one or more custom policies. Users will get the global policy unless you create and assign a custom policy.

Note

Meeting details button will be available if a user has the audio conference licenses enabled or the user is allow for audio conferencing, if not, the meeting details will not be available.

Create a custom meeting policy

  1. In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies.
  2. Click Add.
  3. Enter a name and description for the policy. The name can't contain special characters or be longer than 64 characters.
  4. Choose the settings that you want.
  5. Click Save.

For example, say you have a bunch of users and you want to limit the amount of bandwidth that their meeting would require. You would create a new custom policy named "Limited bandwidth" and disable the following settings:

Under Audio & video:

  • Turn off Meeting recording.
  • Turn off IP video.

Under Content sharing:

  • Disable screen sharing mode.
  • Turn off Whiteboard.
  • Turn off Shared notes.

Then assign the policy to the users.

This video shows the steps to create and assign a custom meeting policy to a user (or users).

Edit a meeting policy

You can edit the global policy and any custom policies that you create.

  1. In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies.
  2. Select the policy by clicking to the left of the policy name, and then click Edit.
  3. From here, make the changes that you want.
  4. Click Save.

Note

A user can be assigned only one meeting policy at a time.

This video shows the steps to edit an organizational-wide default meeting policy.

Assign a meeting policy to users

You can assign a policy directly to users, either individually or at scale through a batch assignment (if supported for the policy type), or to a group that the users are members of (if supported for the policy type).

To learn about the different ways that you can assign policies to users, see Assign policies to your users in Teams.

Note

You can't delete a policy if users are assigned to it. You must first assign a different policy to all affected users, and then you can delete the original policy.