How is Organizational data managed in Copilot?

Question

Hey guys,
I have a couple of questions on Copilot.  When Organizational data is fed into Copilot 365:

1. When organization data is fed into copilot, where is this data being stored?
2. Can the data be accessed outside the Organization?
3. What is the end-to-end flow of organization data when it is given to copilot? Be it 365, or even a sensitive document fed into copilot.

All these answers will help us optimally use copilot. We want to know the entire flow of our data when inside copilot.
Thanks a lot in advance !

Answer 1

Organizational data in Copilot is managed through a connected platform that integrates various Microsoft's conversational AI technology stacks. This includes integration with Azure AI Studio, Azure Cognitive Services, Azure Bot Framework, Power Platforms AI models, and more. Copilot Studio offers governance and control features to monitor usage with full visibility of customizations, standalone copilots, and who is building and customizing them. It allows the creation and publishing of custom copilots for an organization using intuitive building experiences enhanced with large language models and generative AI. Additionally, it enables the extension and customization of 1st party Microsoft Copilots with enterprise scenarios 1.

From the web, it's noted that Microsoft Copilot for Microsoft 365 uses proprietary organizational data by connecting Large Language Models (LLMs) to Microsoft Graph. This links your organization's data with Microsoft 365 apps to create a new way of working, allowing users to easily find and navigate business data, analyze trends, and create insightful reports using simple natural language commands 2.

For detailed management of organizational data within Copilot, it's recommended to refer to the Microsoft Copilot Studio Pitch Deck and other related documents provided by your organization for specific governance and control features 1. Additionally, the Copilot Dashboard can be used to view and manage organizational data if you have a Microsoft Copilot license, as detailed in the Microsoft Learn documentation