Analysing Financial Statements in Microsoft Excel

Business Central provides KPIs and get overviews of your company's finances. The following are examples of ways to analyse KPIs and overviews in Excel:

  • Open lists in Excel and analyse the data.
  • Export heavy financial statements such as your balance sheet or income statement to Excel, analyse the data, and print the reports.


By default, the reports you can view in Excel are designed to help you analyse the current year. The Income Statement report is an exception, however. That report lets you filter the data to include previous years in your analyses.

Getting the Overview and the Details in Excel

In the Business Manager and Accountant Role Centres, the Reports action lets you choose the financial statements to view in Excel. When you choose a statement, it will be opened in Excel or Excel Online. An add-in connects the data to Business Central. However, you have to sign in with the same account that you use with Business Central. The following table lists the reports and where they're available.

Report Role Centre
Balance Sheet Business Manager, Accountant
Income Statement Business Manager, Accountant
Statement of Cash Flows Business Manager, Accountant
Statement of Retained Earnings Business Manager, Accountant
GST Collected Business Manager, Accountant
Customer Statements Business Manager, Accountant
Aged Accounts Payable Accountant
Aged Accounts Receivable Accountant

Let's say you want to dig deeper into your cash flow. From the Business Manager or Accountant Role Centre, you can open the Statement of Cash Flows report in Excel, but what actually happens is that we export the relevant data for you and create an Excel workbook based on a predefined template. Depending on your browser, you might be prompted to open or save the workbook.

In Excel, you see a tab where the data is laid out for you on the first worksheet. All the data that was exported is also present in other worksheets in case you need it. You can print the report right away, or you can modify it until you have the overview and the details that you want. Use the Business Central Excel Add-in to further filter and analyse data.

Understanding the Excel templates

The predefined Excel reports are based on the data in the current company. For example, the demonstration company has set up the chart of accounts to list three cash accounts under Current Assets: 10100 current account, 10200 Saving account and 10300 Petty Cash. The accounts have the Account Subcategory field set to Cash, and it's their combined amount that shows up as Cash in the Balance Sheet Excel report.

Other sheets in the Excel workbook show the data behind the report. To find out what's behind the groupings in the Excel reports, you might have to filter the lists in Business Central.

The Business Central Excel add-in

Your Business Central experience includes an add-in for Excel. Depending on your subscription, you're signed in automatically, or you must provide your sign-in details for Business Central. For more information, see Viewing and Editing in Excel From Business Central.

The add-in lets you get fresh data from Business Central, and you can push changes back to Business Central. However, the ability to push data back to the database is not available for the financial reports you can view in Excel.

See Also

Viewing and Editing in Excel From Business Central
Setting Up Finance
The General Ledger and the Chart of Accounts
Work with Business Central

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