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SharePoint - Content types and sub-topics

Anonymous
2022-02-15T10:01:40+00:00

Hi all,

Currently using content types for document management on SharePoint.

For most content types there is a column for topics.

I am wondering how others have worked with sub-topics?

For example I have an HR library with employee files.

Under each of my content types I have the topics column which has a choice field i.e Absence, Grievance, Occupational Health etc..

For each topic there is a sub topic so for example:

Absence - Appeal, Informal

Grievance - First Formal, Second Formal, Appeal

What I am looking to achieve - if a user selects the following metadata:

  • Content type - Letter
  • Topic - Absence
  • Sub-topic (I only want the choice options for the sub-topic that relate to the topic to show)

So far the only way I can think of doing this is:

a) adding sub-topic column to all the content types (but this means all sub-topic choice options will appear which might not be relevant for the topic that is chosen)

b) amending the content types so that sub-topics are tailored to the right topic. i.e. content type - Letter (Grievance) and then only the relevant sub-topic options can be selected. Downside to this is when the user selects a content type, it will be a huge list of several different options.

Any advice on how best to achieve this would be much appreciated!

Microsoft 365 and Office | SharePoint | For business | Windows

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  1. Anonymous
    2022-02-15T14:56:11+00:00

    Hi Meyo89,

    Thank you for posting in this community.

    Unfortunately, I am sorry that I am not familiar with the HR SharePoint site.

    However, according to my research, the following articles in the third-party websites may help you.

    1. How to create an awesome Human Resources SharePoint Site - SharePoint Maven
    2. How to Make Human Resources Easier with SharePoint (biztechnologysolutions.com)

    If you need further help, it’s recommended  to ask the experts in the SharePoint Tech community for more solutions. Or you may contact the Office 365 administrators in your organizations and open a support ticket in the Office 365 admin center via the steps in the articlefor further help. The support team there has the correct escalation channel for this case. It may be the most efficient way in handling this kind of issue.

    For more information: How do I find my Microsoft 365 admin? - Office Support

    Thank you for your efforts and understanding.

    Best Regards,

    May

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