outlook printing offset

Question

When I print an email, the whole thing has moved to the right of the page and cuts off the farthest right side of the content. The left side is all white space.

Answer 1

Hi,

• Press Windows + I to open the Settings app.
• In the left pane, click Bluetooth & devices.
• On the right side, select Printers & scanners.
• Click on your installed printer from the list.
• Select Printing preferences.
• This opens the printer’s settings window where you can adjust options like paper size, quality, layout, etc.

Please take a screenshot of it and post.

To attach a screenshot, see below:

 

• Press Windows key + Shift + S together on the keyboard. The screen will dim with overlay. Drag the pointer to take a screenshot.
• The screenshot will be copied to the clipboard. Please press Ctrl+V in the editor to paste it, then confirm to attach the image.

 

Alternatively, you can press the PrtScn key on the keyboard, if it exists, to directly copy the Entire screen, which you can paste using CTRL+V.

 

I’m eager to hear back and work together to find a solution.

Answer 2

I can't find anything about markups. This is strictly for Outlook.

Answer 3

The most common cause is that Outlook/Word is reserving space on the right side of the page for markup such as comments or tracked changes, so the printable area for the message body is shifted to the left and then scaled or positioned incorrectly on the physical page.

Try these steps:

1. Open the email and choose Print Preview (File > Print) and look carefully at the preview.
   • If the content is also shifted in the preview with a wide blank area on the right, Outlook is formatting for markup.
2. In the print settings dialog, look for any options related to printing Markup, Comments, or Track Changes and turn them off.
3. If the email was composed in Word or contains Word-style comments, open it in Word (or copy the content into Word), remove any comments or tracked changes, then print again.
   • As documented for Word, when comments or tracked changes exist, Word “reserves space for the markup area in which the comments and changes will print,” which causes the main content to appear smaller and shifted with a large blank area on the right.
4. Re‑try printing the email from Outlook after markup/comments are removed or disabled.

If the print preview looks centered and normal but the physical print is still shifted, check the printer driver’s page layout settings (in the printer’s own Properties dialog) for any custom margins, scaling, or booklet/n-up layout that might be shifting the image.

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References:

• Using Office 365 and Word why does my A5 page print on the left hand side of the physical page at a smaller size - Microsoft Q&A