What is sharepoint

Question

I heard there is share point. What is the use of it.

Please explain.

Answer 1

Hello @Ahmed Kutty,

Thank you for your question.

In simple terms, SharePoint is a Microsoft service that helps people store, organize, share, and collaborate on files and information within a team or organization.

You can think of SharePoint like a central place for your team’s files and documents. For example, instead of sending files back and forth via email, you can upload them to SharePoint so everyone in your team can access, edit, and work on them together in real time.

Some common uses of SharePoint include:

• Storing documents (Word, Excel, PDF, etc.) in one shared location
• Allowing teams to collaborate on files at the same time
• Sharing information such as announcements, policies, or project updates
• Managing access so only the right people can view or edit content

SharePoint is often used together with other Microsoft 365 apps like Teams, OneDrive, Word, and Excel to make collaboration easier and more organized.

For a more detailed explanation, you can refer to this official Microsoft article: What is SharePoint? - Microsoft Support

I hope this helps clarify what SharePoint is and how it can be used. Please feel free to reach out if you have any further questions.

Best regards,

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Answer 2

This is a worthy question. To find an answer, I used "introduction to sharepoint" as a search term with Bing (you can leave out the quotes) and got some terrific results, including this from Microsoft's own web site: What is Sharepoint?

Answer 3

SharePoint is a Microsoft platform used to create internal websites (intranets) where organizations can securely store, organize, share, and access information.

Main uses of SharePoint:

1. Document storage and collaboration

• Store files in document libraries instead of local drives.
• Let multiple people work on the same document with version history and co-authoring.
• Check out/check in files and manage access and permissions.

2. Team and communication sites

• Build team sites for projects or departments to share documents, tasks, and timelines.
• Build communication sites and portals for company news, announcements, policies, and resources.
• Use pages and web parts to show news, links, videos, dashboards, and other content.

3. Intranet and knowledge base

• Create an intranet as the company’s home base for news, updates, and curated links.
• Organize content into hubs, sites, and pages so employees can find information easily.
• Use search to discover sites, files, and people across the organization.

4. Workflows, lists, and apps

• Use lists to track items such as issues, tasks, or assets.
• Combine SharePoint with tools like Power Automate to build workflows for approvals and notifications.
• Manage daily routines with forms, lists, and simple applications built on SharePoint.

5. Cloud storage and access from anywhere

• With SharePoint in Microsoft 365, content is stored in the cloud and can be accessed from a browser or mobile app.
• Sync libraries to a computer with OneDrive for offline work.

In short, SharePoint is used to centralize documents and information, support teamwork, and build an intranet so people in an organization can collaborate more efficiently.

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References:

• What is SharePoint?
• SharePoint help & learning
• File storage for your business
• SharePoint: Your company's home base
• Step 2: Review Microsoft 365 communication tools
• Getting started with SharePoint Server