Display the dashboards and reports that others have shared with me

APPLIES TO: Power BI service for business users Power BI service for designers & developers Power BI Desktop Requires Pro or Premium license

Your colleagues have created apps, reports, dashboards, scorecards, workspaces, and datasets. When it comes time to share them with you or to ask for your collaboration, there are several ways that they can do this. In this article, we explain how to view and open content that others have shared with you.

Screenshot showing the Shared with me item in the Browse menu.

Interact with shared content

You have options for interacting with the shared dashboards and reports, depending on the permissions the designer gives you. These include being able to make copies of the dashboard, subscribe, edit a report, and reshare with other colleagues. For more information, see Share Power BI reports and dashboards with coworkers and others.

Licenses for viewing shared content

To view content that others have shared with you, there are two options.

  • The content isn't in a Power BI Premium capacity: All business users need Power BI Pro or Premium Per User (PPU) licenses to view shared content.
  • The content is in a Power BI Premium capacity: Business users without Power BI Pro or Premium Per User (PPU) licenses can view the content. However, you can't copy the reports, or create reports based on the underlying datasets. For more information, see What is Power BI Premium?

View and open content from your Shared with me tab

Content that was directly shared with you appears in your Shared with me tab. A link to shared content is sent to you in an email link or the creator or owner automatically installs it for you. To display the list, from the nav pane, select Browse > Shared with me. Scroll through Shared with me to see reports, dashboards, and scorecards.

Screenshot of the nav pane, browse menu, and Shared with me window.

From this list, you can favorite and open content.

If your Shared with me content list gets long, you've several options for finding what you need. Sort by one of the columns (1), use the keyword filter field (2), or use the Filters pane (3). To open the Filters pane, select Filters from the upper right corner.

Screenshot of the options type, filter by keyword, and filter highlighted on the Shared with me window.

When designers create or update content, they often share that content in an email. An email link gives you direct access to a single piece of content, such as a report or an app. Select the link to open and install the content.

Screenshot of the message that a Power BI report was shared, a link to the report, and options for downloading the Power BI mobile app.

View and open content from your Apps tab

Apps that were directly shared with you and apps that you've downloaded appear in your Apps tab. You've received these apps in one of the following ways:

  • You received the app as a link in an email, and you selected the link.
  • The app creator or owner automatically installed the app for you.
  • You installed the app from AppSource.

Scroll through Apps to see reports, dashboards and scorecards. To display the list, from the nav pane, select the Apps icon.

Screenshot of the Apps icon highlighted in the nav panel and apps listed in the main pane.

For more information, see Apps in Power BI.

Collaborate on content in a workspace

One way that creators can share with you is by granting you a role in a workspace. What you can do with the content in that workspace depends on the role assigned to you: Viewer, Contributor, Member, Admin.

Next steps