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After your organization has finished the planning, building, and testing the SharePoint app in Teams, it’s time to let the rest of the organization know that it's available for use.
Step 1: Consider tactics to spread the news
Consider where and how different audiences get news and announcements. For example, frontline workers might get the most important news in team meetings and hybrid workers might be used to getting SharePoint news in Outlook.
- Announce your organization’s instance of the SharePoint app in Teams at an event: Kick off the announcement about the availability of the SharePoint app in Teams at an all-hands or Town Hall meeting where everyone in the organization attends or can view a recording later.
- Use communication tools like SharePoint news and Viva Engage communities: Share details about the SharePoint app in Teams launch along with any change management guidance or end-user training in an organizational news post, Viva Engage communities, and Microsoft Teams channels.
- Consider hosting training events or offering office hours: Make sure end-users get the most from the SharePoint app in Teams by offering ongoing support the first 30 days after launching.
Step 2: Announce the SharePoint app in Teams
One final task is announcing the SharePoint app in Teams. Communications should be engaging and interactive where possible. Ensure end users can quickly understand how this new tool improves their jobs and makes getting news and access to important resources easier than before. Emphasize that the SharePoint app in Teams is a customized and personalized experience that is accessed in Microsoft Teams or through SharePoint on the web.
Best practices for launching the SharePoint app in Teams
- Plan to engage with users where they already meet and share information (for example, if your organization already meets in Teams, plan to post in appropriate channels.)
- Reach most of your target audience by using multiple communication methods and channels.
- Continue to engage early adopters and champions and use their enthusiasm and expertise to engage the rest of the organization during meetings or training sessions.
- Regularly revisit success metrics over the first 90 days to track progress and learn more about how audiences engage with the SharePoint app in Teams. Learn more about analytics for the SharePoint app in Teams.
- Ask end users for feedback and provide multiple ways to connect so that the experience can be improved over time.
Step 3: Use champions and provide continued support
Champions are critical to the success of adoption. They're power-users with a desire to help others along the way. Often, they're closest to the business outcomes your organization is trying to realize. And become one yourself by learning in our worldwide community. Use champions to help others adopt the SharePoint app in Teams by providing ongoing support in training events and other learning opportunities.
See the example of using a champion program for Microsoft Teams for some ideas when creating a champion program for the SharePoint app in Teams.