Nested Room resources

Question

Nested Room resources

Gabe 21

I have two small conference rooms that, when a divider is moved, converts into one large conference room.

In the Exchange Admin Center, I have set up three separate Room resources to handle booking each room.

At the moment, users are able to book meetings in each room. However, if a user books a meeting in one of the smaller rooms, there is no notification or timeslot blocking that happens in the room resource for the large room configuration. This leads to scheduling conflicts, as users are able to book timeslots for the smaller room configuration without blocking off the time for the large room.

Is there a way to have nested room resources? I cannot see a way to accomplish this in the Exchange Admin Center.

Thank you.

Jame Xu-MSFT 4,201 Reputation points

2022-10-19T01:43:02.89+00:00

Hello, has there been any progress on your issue?
Gabe 21 Reputation points

2022-10-19T02:00:34.54+00:00

Sort of.

I have not been able to implement any of these changes, as doing so would require scheduling testing with my clients.

I can see where the Transport Rules could automate adding events to two rooms at a time, but to do what I think it should do for my environment, it will require some PowerShell scripting, testing with users, and loads of patience.

The tricky part would be informing a user if either of the other rooms are reserved for a timeslot based on their requested timeslot. I have a feeling that my client just wants features from these Room Resources in Exchange that Exchange just cannot do (like DillonJS said).

Answer accepted by question author

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Your answer

Jame Xu-MSFT 4,201 Reputation points

2022-10-19T01:43:02.89+00:00

Hello, has there been any progress on your issue?
Gabe 21 Reputation points

2022-10-19T02:00:34.54+00:00

Sort of.

I have not been able to implement any of these changes, as doing so would require scheduling testing with my clients.

I can see where the Transport Rules could automate adding events to two rooms at a time, but to do what I think it should do for my environment, it will require some PowerShell scripting, testing with users, and loads of patience.

The tricky part would be informing a user if either of the other rooms are reserved for a timeslot based on their requested timeslot. I have a feeling that my client just wants features from these Room Resources in Exchange that Exchange just cannot do (like DillonJS said).

Answer 1

Dillon Silzer 60,931

Hi @Gabe

There is no such thing as nested room resources.

A neat idea that I came across is creating a mail flow rule that adds another recipient to the booking (see Joy Zhang's response):

https://serverfault.com/questions/1042352/is-it-possible-to-automatically-add-a-resource-mailbox-when-a-meeting-invitation

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If this is helpful please accept answer.

Gabe 21 Reputation points

2022-10-17T20:40:45.983+00:00

Thank you for the fast response!

I'll try these rules out. It seems like I'll need a rule for each room.
Gabe 21 Reputation points

2022-10-19T02:06:08.2+00:00

I kind of see where they were going with the Transport rules.

After tinkering with some of the settings for a new rule, I don't think I can separate the rooms well enough without triggering a loop of adding all three rooms to a request.
It has been suggested to me that using a series of PowerShell scripts to control requests to each of the rooms would imitate what my client is asking for, but it would take more time than it's worth to change a system with which they are already familiar.

Thank you for the advice!