How do I sync 2 Sharepoint lists using Power Automate?

Question

I have 2 Sharepoint Lists: List 1 and List 2.

List 2 contains columns that appear in List 1, which I would like to have automatically synced. So if an item is deleted from List 1, it'll be deleted from List 2. If an item is created or modified in List 1, those new items or modifications will appear in List 2. This list also contains additional columns that aren't present in List 1.

I don't want to use Lookup columns because of my Sharepoint form. When configuring the layout, the lookup columns don't appear. So I'd like to create an automated flow that will sync columns that appear in List 1 and List 2.

I've tried creating a flow, but it didn't seem to work (I'm new to Power Automate). Can someone please let me know if it's possible to sync the two lists and share the different steps for creating the flow?

Also, does it matter if my columns in List 1 and List 2 aren't in the same order?

Thank you in advance!

Answer 1

Hi @M J ,

Your requirement is to synchronize the content of list1 to list2 one-way using Power Automate, the content of list2 changes with list1, and list2 will contain content that does not exist in list1.

The solution consists of two Power Automate flows, one for the new/updated items, and one for the deleted items.

You can refer to this document to create: https://tomriha.com/how-to-synchronise-two-sharepoint-lists-with-power-automate/

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

It doesn't matter if the order of the columns in List 1 and List 2 is different, you just need to select the column you want to synchronize when creating and updating items.

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