How to I save a document from Word to PDF in SharePoint?

Question

How to I save a document from Word to PDF in SharePoint?

RamageTravisJ-5861 0

How do I save a Word doc from the Word on my computer as a PDF directly into SharePoint without saving it to my computer first?

3 answers

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Answer 1

Asya Marzouq Hassan Humaidi Aldhuhoori 81

I believe that's the only way. Maybe you can look forward to that function being added in the future.

Answer 2

Ling Zhou_MSFT 23,620 Microsoft External Staff

Hi @RamageTravisJ-5861,

Thanks for your detailed case description. I completely understand the situation and your feelings. However, I feel regretful to inform you that there is no out-of-the-box method in SharePoint to convert Word documents to PDF files and save them to SharePoint.

If you are using SharePoint online, perhaps you can use Power Automate to create a flow for file conversion. You can go to this Power Automate Community to seek help from Power Automate technical support engineers.

Thank you for your kind understanding.

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Ling Zhou_MSFT 23,620 Reputation points Microsoft External Staff

2023-06-29T06:54:16.62+00:00

Hi @RamageTravisJ-5861,

We have not received a response from you. Did the reply could help you? If the answer is helpful, please click "Accept Answer" and kindly upvote it. If it doesn't work, please let us know the progress. By doing so, it will benefit all community members who are having this similar issue. Your contribution is highly appreciated.
Jay Maechtlen 0 Reputation points

2024-04-18T18:48:47.92+00:00

your "answer" missed the point of the question.
Kate Sakrzewski 0 Reputation points

2024-04-26T13:07:10.66+00:00

I've not investigated it fully... I'm just spit balling ideas late at night.

Is it possible to Save as PDF in Word, and when choosing a location, save it to your OneDrive > [SPO root site] folder in File Explorer, and when it lands in your OneDrive > My Files, have that trigger a Power Automate flow to upload it to a SharePoint library, or manually 'move' the file to SharePoint site > library of your choosing?

That's not you computer as such, that's the cloud...?

I got as far as getting it into my 'My Files' in OneDrive, and getting the 'move' option and the automation availability so wonder if the rest is achievable...?

Apologies if I'm misinterpreting your request.

Answer 3

Well - OneDrive and SharePoint work together to make it simple? more like simply confusing.

If you have a document saved on SharePoint and open it in your desktop app (full MS Word) then:

File > Export > Create PDF/XPS

The dialog to choose a location should start at/show the folder where your Word document is stored.

You can save the PDF right there, or navigate to your preferred location.

You will see that navigation using that dialog isn't exactly the same as navigating with your browser in SharePoint. But you can figure it out.

The new PDF may not be shown in SharePoint immediately, and you may need to navigate out of that folder and back in.

I cheat and use an exported query in Excel to see where files are. But that's my brute force approach.

If the Word doc is on your local drive, you may still be able to save to SharePoint, but it is not as easy.

If you 'follow' the folders you want to use, then Windows is more willing to show them to you.

Have fun!

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How to I save a document from Word to PDF in SharePoint?

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