In Teams, I want to provide the same link to multiple participants who will be attending the same meeting but at different times

Question

I've already created the initial meeting which included the meeting link. I want to provide this same link to two other parties who are scheduled to attend the same meeting but at different times. When I create a new Teams meeting at the different time and then copy and paste the link from the first meeting, I get a window saying "This invite cannot be sent because Teams meeting details in the body are different from this meeting. Would you like us to fix the meeting invite?" When I click "Yes", another window pops up saying "Sorry, we cannot fix this meeting invite. Please create a new meeting and add Teams meeting to it." I click "OK" and the window disappears. How do I create the two new meetings using the same link as the initial meeting?

Answer 1

Teams meeting links are tied to a specific meeting object in the calendar. A new meeting created in Outlook/Teams cannot reuse the full Teams meeting details from another meeting; Outlook detects the mismatch and blocks sending, which is what the error message reflects.

To let multiple participants use the same link at different times, do not create separate meetings with that link. Instead, use the original meeting and share its join link directly:

1. Open the original Teams meeting in the Teams calendar.
2. At the top of the meeting details, select Share > Copy join link.
3. Paste this link into an email, chat, or post and send it to each group of participants.
4. Instruct each group to join using that same link at their scheduled time.

All attendees who use that link will join the same underlying Teams meeting space, even if they join at different times. If separate calendar entries are required for scheduling purposes, create normal (non-Teams) calendar events for the different times and include the copied join link in the body as plain text, without converting those events into Teams meetings.

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References:

• Schedule a meeting in Microsoft Teams