Manage fixed assets
The fixed assets functionality in Business Central provides an overview of your fixed assets and helps ensure that their depreciation is correct. It also enables you to track maintenance costs, manage insurance policies, post fixed asset transactions, and generate various reports and statistics.
Video overview
The following video covers the basics of fixed assets:
Initial setup of fixed assets
Before you can manage fixed assets, you must complete the following setups:
- Default values
- Fixed asset accounting
- Posting groups and types
- Allocation keys
- Fixed asset journals
To learn more, go to Setting Up Fixed Assets.
Fixed assets analytics
This section describes the analytical tools you can use to get insights into data about your fixed assets.
To... | See |
---|---|
Learn about capabilities for analysing data about fixed assets. | Fixed assets analytics overview |
Do ad-hoc analysis of fixed assets data directly on list pages and queries. | Ad-hoc analysis of fixed assets data |
Explore built-in reports for fixed assets. | Built-in fixed assets reports |
Monitor maintenance costs. | Monitor maintenance costs |
Monitor insurance coverage. | Monitor insurance coverage |
View disposal ledger entries. | View disposal ledger entries |
View projected disposal values. | View projected disposal values |
Register fixed assets
For each fixed asset, you must set up a card that contains information about them. For example, you can set up buildings or production equipment as main assets with a component list. You can group assets in various ways, such as by class, department, or location. Then you can acquire, maintain, and sell the fixed assets. You can also set up budgeted assets. Budgeting lets you include any anticipated acquisitions and sales in reports.
To | See |
---|---|
Manage fixed asset budgets, budget acquisition costs, budget disposals of fixed assets, and budget depreciation. | Manage Budgets for Fixed Assets |
Create fixed assets, assign depreciation methods, post acquisitions, salvage values, and print fixed asset lists. | Acquire Fixed Assets |
Set up depreciations for your fixed assets
To track fixed asset depreciations and other financial transactions for fixed assets, set up one or more depreciation books for each one. There are a few steps to depreciate assets:
- Run a report to calculate periodic depreciation.
- Fill in a journal with the resulting entries.
- Post the journal.
Business Central supports several depreciation methods. To learn more, go to Depreciation Methods. You can set up multiple depreciation books for each fixed asset for different purposes, such as one for tax reporting and another for internal reporting.
To | See |
---|---|
Learn about different fixed asset depreciation methods. | Depreciation Methods |
Calculate depreciation, post depreciation, and analyse depreciation in fixed assets reports. | Depreciate or Amortise Fixed Assets |
View changed depreciation book values. | View changed depreciation book values |
Manually record fixed asset transactions on the Fixed Asset G/L Journal page or on the Fixed Asset Journal page, depending on whether the transactions are for financial reporting or for internal management. | Set Up Fixed Asset Depreciation |
Fixed assets maintenance and insurance
You can record maintenance costs and the next service date for each asset. Tracking maintenance expenses can be important for budgeting purposes and deciding whether to replace a fixed asset. You can attach each fixed asset to one or more insurance policies, and verify that policy premiums align with the value of the assets.
To | See |
---|---|
Record service visits, post maintenance costs, and monitor maintenance costs. | Maintain Fixed Assets |
Monitor maintenance costs. | Monitor maintenance costs |
Update insurance information, post acquisition costs to insurance policies, modify insurance coverage, view insurance statistics, and list insurance policies. | Insure Fixed Assets |
Monitor insurance coverage. | Monitor insurance coverage |
Reclassify, transfer, split up/combine, adjust value, write-down, and dispose fixed assets
To | See |
---|---|
Reclassify fixed assets, transfer fixed assets to different locations, split up or combine assets. | Transfer, Split, or Combine Fixed Assets |
Adjust values of fixed assets, post appreciation, and post write-down transactions. | Revalue Fixed Assets |
Post disposal transactions, view disposal ledger entries, and post partial disposals. | Dispose of or Retire Fixed Assets |
View disposal ledger entries. | View disposal ledger entries |
View projected disposal values. | View projected disposal values |
See also
Setting Up Fixed Assets
Fixed assets analytics overview
Finance overview
Getting Ready for Doing Business
Work with Business Central
Change Which Features are Displayed
Start a free trial!
Feedback
https://aka.ms/ContentUserFeedback.
Coming soon: Throughout 2024 we will be phasing out GitHub Issues as the feedback mechanism for content and replacing it with a new feedback system. For more information see:Submit and view feedback for