Privacy Notices Status in Dynamics 365 Business Central

This article discusses what a privacy notice is and explains the purpose of the Privacy Notices Status page in Business Central. You'll also learn how administrators can use this page.

Privacy notice

A privacy notice states the data collection, data processing, and data privacy policies followed by the organisations's data controller. It's a document that describes what data is collected and for what purposes, how the user's data is processed, how it's being stored, and who to contact if a user wants to ask something about their data.

Privacy Notices Status page

In Business Central, if users want to integrate their data with Microsoft Exchange, Microsoft OneDrive, and Microsoft Teams, they must accept the privacy notice for each entity. Or an admin can approve the privacy notices on their behalf. Admins can see the status of privacy notices on the Privacy Notices Status page. You can find the Privacy Notices Status page in the Business Central by typing the name of the page in the search bar.

On that page, you'll find a table with approval options for each of the services mentioned above.

Column	Description
Integration Name	Name of the service, such as Microsoft OneDrive.
Agree for All	An admin approves the privacy notice for all users.
Disagree for All	An admin does not approve the privacy notice for all users.
Let User Decide	Users decide to approve the privacy notice for the service or not.

Note

You can only view the status of privacy notices on the main Privacy Notices Status page. To edit the responses, go to Edit List on the action bar of the page where options are now clickable and not greyed out.

Privacy Notice Approvals

Admins can see individual approvals and manage them on the Privacy Notice Approvals subpage. Go to the Action bar of the Privacy Notices Action page, under Actions, to find the Show individual approvals option. This option goes to the Privacy Notice Approvals page.

On that page, you'll find a table with approval options.

Column	Description
Integration Name	Name of the service, such as Microsoft OneDrive.
User Name	The user who holds this approval. If Organisation is written in the User Name column, approval belongs to the whole organisation.
Agree	The user approves the privacy notice.
Disagree	The user does not approve the privacy notice.
Approver User Name	The one who approves the privacy notice.

See also

Compliance Overview
Respond to Requests about Personal Data
Privacy Policy and Terms of Use
Data Retention Policies