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Share Process license capacity with flow groups

A flow group lets you share the capacity of a Power Automate Process license across multiple cloud flows, instead of dedicating a license to each flow separately. A group can contain up to 25 cloud flows and their child flow runs.

Why use flow groups

  • Reduce cost: Share one Process license across up to 25 flows instead of buying one per flow.
  • Improve utilization: Reclaim unused capacity from flows that don't individually need 250,000 actions per day.
  • Simplify management: Treat related flows (for example, all flows for one business process) as a single licensed unit.

How capacity works

A Process license provides 250,000 actions per day. When you assign it to a flow group, all flows in the group share that 250,000-action daily pool. Consumption is measured against the group total, not per individual flow.

License stacking (assigning multiple Process licenses for higher capacity) isn't available for flow groups. If a flow needs more than 250,000 actions per day, assign Process licenses directly to that individual flow instead.

Prerequisites

  • A Power Automate Process license with available capacity in the environment. (You must have available Process capacity to assign when you create the group in Power Automate.)
  • Cloud flows stored in a solution (solution-aware).
  • Power Automate maker permissions.

What's eligible

Eligible Not eligible
Solution-aware cloud flows and their child flow runs Cloud flows not in a solution
n/a Desktop flows (RPA)
n/a Business process flows
n/a Flows already covered by a per-user Power Automate plan

Limits

Limit Value
Flows per group 25 (includes child flow runs)
Process licenses per group 1 (250,000 actions per day). Stacking isn't available for flow groups.
Scope Single environment
Group membership A flow can belong to only one group at a time
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