Give users access to workspaces in Power BI

After you create a workspace in Power BI, or if you have an admin role in a workspace, you can give others access to it by adding them to the different roles. Workspace creators are automatically admins. For an explanation of the different roles, see Roles in workspaces.


To enforce row-level security (RLS) for Power BI Pro users who browse content in a workspace, assign them the Viewer Role.

After you add or remove a user or a group for workspace access, the permission change only takes effect the next time the user logs into Power BI.

Give access to your workspace

  1. Because you have the Admin role in the workspace, on the workspace content list page, you see Access.

    Screenshot that shows the Workspaces content list.

  2. Add security groups, distribution lists, Microsoft 365 groups, or individuals to these workspaces as admins, members, contributors, or viewers.

    Screenshot that shows how to add members, admins, contributors to a workspace.

  3. Select Add > Close.

Next steps