How to remove purchase orders that have been received but not invoiced or matched from the "Received/Not Invoiced" report in Purchase Order Processing

This article describes how to remove purchase orders that have been received but not invoiced or matched from the Received/Not Invoiced report in Purchase Order Processing in Microsoft Dynamics GP. The invoices for these purchase orders are entered and then posted manually in Payables Management. The invoices don't have to be entered and then posted from the Purchasing Invoice Entry window.

Applies to:   Microsoft Dynamics GP
Original KB number:   929212

How to remove the purchase orders

To remove the purchase orders from the Received/Not Invoiced report, follow these steps:

1. On the Transactions menu, point to Purchasing, and then select Edit Purchase Orders.
2. In the Edit Purchase Orders Status window, select the purchase order that you want to remove in the PO Number list.
3. In the Purchase Order Status list, select Closed.
4. Repeat steps 1 through 3 for all the purchase orders that you want to remove from the Received/Not Invoiced report.

How to move the purchase orders from the work tables to the history tables

If you want to move the closed purchase orders from the work tables to the history tables, run the Remove Completed Purchase Orders routine.

Note

To avoid any data loss, you must back up the database and have all users log out of Microsoft Dynamics GP before you follow these steps:

1. On the Microsoft Dynamics GP menu, point to Tools > Routines > Purchasing, and then select Remove Completed Purchase Orders.

2. In the Remove Completed Purchase Orders window, select the range of purchase order numbers that you want to remove, and then select Insert.

3. Select Process.

How to print the report

If you want to print the Received/Not Invoiced report, follow these steps:

1. On the Reports menu, point to Purchasing, and then select Analysis.
2. In the Purchasing Analysis Reports window, select Received/Not Invoiced in the Reports list.