Slide Updates and Comments when presenting powerpoint in teams

Question

When I choose "Present in Teams" on a PowerPoint presentation, I have a couple of questions:

-If I make a change to the actual presentation while I'm presenting, how do I refresh in Teams to get the latest version? "Keep Slides Updated" is checked off in PP, but this does not do the trick.

-I can't tell when I'm Presenting in Teams, but can the audience see the slide comments? I see them to the right of the slide I'm showing, but do they? If they do, is there a way to NOT show the comments to the audience? These are typically just notes for me while presenting.

Answer 1

Regarding your questions on presenting a PowerPoint presentation in Microsoft Teams:

1. Refreshing the Presentation in Teams

If you make changes to your PowerPoint presentation while presenting in Teams, "Keep Slides Updated" should keep the slides updated for your audience. However, if it doesn't seem to work:

• Try Re-uploading the Presentation: Save your changes, and then re-upload the updated PowerPoint file to Teams.
• Stop and Restart Sharing: Stop sharing your screen in Teams, then start sharing again to refresh the content.

2. Audience Viewing Slide Comments

The audience in Teams does not see your slide comments (notes) by default. They only see the main slides you are presenting. If you want to ensure your notes remain private:

• Use Presenter View: Use Presenter View in PowerPoint, which shows your notes on your screen but not to the audience.
• Share Window Instead of Screen: Share the PowerPoint application window instead of your entire screen to control what the audience sees.Regarding your questions on presenting a PowerPoint presentation in Microsoft Teams:
  1. Refreshing the Presentation in Teams
  If you make changes to your PowerPoint presentation while presenting in Teams, "Keep Slides Updated" should keep the slides updated for your audience. However, if it doesn't seem to work:
  • Try Re-uploading the Presentation: Save your changes, and then re-upload the updated PowerPoint file to Teams.
  • Stop and Restart Sharing: Stop sharing your screen in Teams, then start sharing again to refresh the content.
  2. Audience Viewing Slide Comments
  The audience in Teams does not see your slide comments (notes) by default. They only see the main slides you are presenting. If you want to ensure your notes remain private:
  • Use Presenter View: Use Presenter View in PowerPoint, which shows your notes on your screen but not to the audience.
  • Share Window Instead of Screen: Share the PowerPoint application window instead of your entire screen to control what the audience sees.

Answer 2

Hi @Dom

When you present PowerPoint Live in Microsoft Teams, as the presenter you have a unique view. This lets you control your presentation while staying engaged with your audience, seeing people's video, raising their hands, reactions, and chatting as needed.

Present your slides：

1. If you’re already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you’re wanting to present. If you don’t see the file in the list, select Browse OneDrive or Browse my computer.
2. If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams.
3. If you're in PowerPoint for the web, select Present > Present in Teams.

Your slides will appear in the Teams meeting, with your Notes next to them.

So, if you need to make changes to your PowerPoint presentation, turn off sharing and present your latest presentation again.

By default, your audience in Teams can't see your slide comments. They can only see the main slide you're presenting. If you want to ensure your notes remain private, you'll need to select the PowerPoint application window instead of the entire screen when sharing.

Thanks for your understanding and support.

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