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Why does my Word online document look different between edit and view modes?

Joy 0 Reputation points
2024-07-12T14:42:36.74+00:00

I'm trying to create a document in Word online where individuals in a department can update the document weekly and share it view only to the rest of the organization. The Word document is saved in SharePoint.

I've created the document in Word online. The edit mode and view mode look completely different and I don't know why. The document consists of a table with text and a few lines outside of the table. The edit mode splits onto a second page and the view mode does not. It's frustrating to not know what the document will look like to edit it.

Here is what the document looks like in edit mode. You can see the table splits onto a second page and the cells are not that large. The page is landscape and margins are set to narrow.

User's image

In the view mode (below) the document looks completely different. You can see it fits completely on one page with plenty of room to spare. This is what I'd expect to see and be able to edit while in edit mode.User's image

Everyone at the organization is using the same Word product. I'm reviewing these on the same computer with the same browser and toggling between view and edit mode. Why do they look so different? Is it possible to make them the same?

Microsoft Office Online Server
Microsoft Office Online Server
Microsoft on-premises server product that runs Office Online. Previously known as Office Web Apps Server.
615 questions
SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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  1. Stefan Blom 2,146 Reputation points MVP
    2024-07-12T18:55:42.13+00:00

    In Word Online, the View mode displays the document as it will print (or convert to PDF). The Edit mode, on the other hand, displays a simplified view.

    "Why" these differences occur is a question to which only Microsoft knows the answer, and they don't usually comment on design choices in their software.

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  2. Emi Zhang-MSFT 23,736 Reputation points Microsoft Vendor
    2024-07-15T02:13:12.7666667+00:00

    Hi,

    Try to double click on the empty space between the 2 pages to hide the white space:

    User's image

    Then the pages will display like this:

    User's image Just checking in to see if the information was helpful. Please let us know if you would like further assistance.

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