How do I make changes to a dropdown list in sharepoint with sharepoint designer

Question

Hi,

Im new at a company that are using Sharepoint Subscription Edition. They have been using sharepoint designer/infopath to create form on a sharepoint site. Now that I need to make some changes in that form, in the dropdown list, I can't seem to find the correct location to edit that form or list.

I've tried going to the site content settings and under columns. I've made the change there and removed the option we don't want in the dropdown.

I've also tried making the change in sharepoint designer. Opening the list > edit list columns. Also removed it from here, but still does not work.

Any clues on what I could have missed?

Answer 1

Hi @Dil123 ,

Welcome to Q&A forum!

To make changes to a dropdown list in SharePoint, especially when using SharePoint Designer or InfoPath, ensure that you follow these steps:

1. Check the List Settings: Go to the list settings in SharePoint and verify that the column associated with the dropdown list has been updated correctly. Sometimes, changes might not reflect if the form is cached.
2. Edit in SharePoint Designer: When using SharePoint Designer, ensure you are editing the correct list and the correct column. After making changes, publish the form again to ensure that the updates are reflected.
3. InfoPath Form: If the dropdown is part of an InfoPath form, make sure to open the form in InfoPath Designer. After making changes to the dropdown options, republish the form to SharePoint.
4. Clear Cache: Sometimes, the browser cache can prevent changes from appearing. Clear your browser cache or try accessing the form in a different browser.
5. Permissions: Ensure that you have the necessary permissions to make changes to the list and the form. Lack of permissions can prevent updates from being saved.

If you've followed these steps and the dropdown list still does not reflect the changes, consider checking for any custom scripts or workflows that might be overriding the dropdown options.

Good day!

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