user not included in User Information List

Question

In sharepoint on premise 2019 we have given permission to an Active Directory group that contains more than 200 users.
In the sharepoint User Information List we can see only 95 users.
If a users logs into sharepoint it appears in the User Information List

Is it possible to force users to be in User Information List without login?

thanks

Answer 1

Hi @Ware

Per my knowledge, when you grant permission to an Active Directory group, the group will be added to the user information list but users in the group will not be added until they access the site collection.

We can grant permission to users then they will be added to user information list without login. There is no other workaround available in SharePoint.

You can use PowerShell Script to grant user permission or grant permission in site permission settings.

PowerShell codes:

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue  
  
#Parameters  
$WebURL = "http://    "  
$UserID="domain\user"  
$PermissionLevel="read"  
  
#Get the Web   
$Web = Get-SPWeb $WebURL  
$User = $web.EnsureUser($UserID)  
  
#Grant Permission to User  
Set-SPUser -Identity $User -Web $WebURL -AddPermissionLevel $PermissionLevel  

References:
https://social.technet.microsoft.com/Forums/en-US/3bf1d0f4-4b6e-449b-ab28-8e69ec26cccd/how-to-add-users-automatically-to-users-information-list-in-sharepoint-2013-without-manual-work?forum=sharepointadmin
https://sharepointdiv.wordpress.com/2018/04/09/user-information-list-in-sharepoint-all-details/
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