Microsoft Loop recurring meeting notes

Question

Hello,

I set a recurring meeting (weekly) which I set up in MS Teams.

Let's say the meeting name is Test Meeting

If I click on Agenda, then a Loop component it's been created.

For the first occurrence everything goes smooth: the notes tab shows up and all the people in the meeting can access and contribute to it.

The issue comes with the next occurrences: I see that the next week instead of bringing up the SAME Loop component, basically a copy of it is being created with a date added at the end of the name: something like Test Meeting 2024 03 05.

And this patter is repeating over and over: now in my Loops library I've got something like 5 different Loop components with different dates.

Test Meeting 2024 03 05.

Test Meeting 2024 03 12.

Test Meeting 2024 03 19.

Question: what am I doing wrong here?

How can I simply have a SINGLE Loop component to be used in each meeting occurrence?

Thanks

Marco

Answer 1

There should be an option to have a loop component carry over for recurring meetings. The nature of many of these meetings is that something is being worked on that covers multiple meetings. Having an option to have the loop carry over would be really helpful. Please add this as a feature request.

Answer 2

I came here because I was having the exact opposite issue where the first meeting notes I created was carrying over for the whole series so thought that my problem might actually be yall's solution. As far as I know, this only works when you are creating your recurring meeting in TEAMS not Outlook. Once you add an agenda, before you save and send your calendar invitation out, it says at the top "You're viewing notes for this SERIES" you want to make sure it says that and not "you're viewing notes for this OCCURRENCE". I made a test event and went into the other calendar invites and you can see that the agenda is consistent among each occurrence. That solves the issue of agenda from Meeting 1 coming up for Meeting 2, 3, etc. BUT if you make edits in Meeting 2, it's not going to show up in Meeting 3. It's still showing the original agenda. So alas, this may not completely solve the issue but I hope it's at least somewhat helpful.

Screenshots from my above post ![](https://learn-attachment.microsoft.com/api/attachments/2bff7712-5462-456f-9359-2289a2f74e27?platform=QnA"https://learn-attachment.microsoft.com/api/attachments/950f4804-2df8-49cb-a7ea-a62e0c2237b9?platform=QnA" title="filestore.community.support.microsoft.com" rel="ugc nofollow">

Answer 3

I have exactly the same issue and case application. The reason to have a recursive meeting is to manage the specific topic/project into multiple sessions and one of the first things to do at the beginning of each meeting would be to review status of pending actions from previous meetings.

How can we achieve this if Action items are created separate for each session?

when my attendees to the specific meeting open the invitation note they will see no action items from previous sessions but only a blank list ready to be filled for that specific session

Answer 4

Hello Marco,

Thanks for your response.

I have a question related to this. Eventhough we gets a new loop for the next recurring meeting, it would be great to have in hand all the pending actions from previous meetings. Now we have to open all the previous meeting "by hand" to check the pending actions. This is time consuming and actions could be lost.

Could you please tell us how we can solve this?

Many thanks,

Mercedes

Answer 5

I came here because I was having the exact opposite issue where the first meeting notes I created was carrying over for the whole series so thought that my problem might actually be yall's solution. As far as I know, this only works when you are creating your recurring meeting in TEAMS not Outlook. Once you add an agenda, before you save and send your calendar invitation out, it says at the top "You're viewing notes for this SERIES" you want to make sure it says that and not "you're viewing notes for this OCCURRENCE". I made a test event and went into the other calendar invites and you can see that the agenda is consistent among each occurrence. That solves the issue of agenda from Meeting 1 coming up for Meeting 2, 3, etc. BUT if you make edits in Meeting 2, it's not going to show up in Meeting 3. It's still showing the original agenda. So alas, this may not completely solve the issue but I hope it's at least somewhat helpful.