0utlook Groups

Question

The delete function is missing to remove a group or contact in a group

Answer 1

Hey,

Since there are a few different versions of Outlook floating around right now I want to make sure I get you the exact steps to find this.

Are you using Outlook in your web browser, the New Outlook app for Windows, or the classic Microsoft Outlook desktop version? Also when you mention groups do you mean a personal contact list you created yourself or a Microsoft 365 group that is shared with other people in an organization?

Let me know and we can track down where that delete option went.

Answer 2

In new Outlook for Windows, only group owners can delete a Microsoft 365 Group or remove members from it. The delete option is available on the Edit Group screen, not directly on the message list.

To delete a Microsoft 365 Group (work or school account, new Outlook):

1. Open new Outlook.
2. In the left pane, either:
   • Select Groups in the app bar, or
   • In the mailbox folder list, select Go to Groups.
3. From the Groups list, select the group.
4. Select Edit Group next to the group’s name.
5. On the Edit Group screen, choose Delete group.
   • This deletes the group and all its inbox content and related data.
   • A deleted group can be restored for up to 30 days. See Manage expiring Groups in Outlook in the linked documentation.

To remove a contact/member from a Microsoft 365 Group:

1. Follow steps 1–4 above to open Edit Group.
2. Select the Members tab.
3. Remove the member from the list (or change their status/ownership as needed).

For Outlook.com personal Microsoft 365 Groups:

1. Sign in to Outlook.com.
2. Select Groups in the app bar.
3. From the ribbon, select Edit Group.
4. From there you can edit the group’s Photo, Name, Email address, or Description, then Save.
5. To delete the group entirely, use Delete group from the same Edit Group screen.

If the delete option is not visible, the account likely is not an owner of that group; only owners can edit or delete groups.

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References:

• Edit or delete a Group in Outlook