Post expense reports

After an expense report is approved and transferred to the general journal, you can post it. When you post an expense report, the system identifies expenses that are eligible for recovery of value-added tax (VAT). The employee responsible for verifying the expense report is assigned the task of verifying and recovering VAT payments.

If you charge expenses on an expense report to a company other than the company that employs the employee, you must verify both the company that owes the expenses and the company that owes the expenses. For example, the employee who submitted an expense report works for the DAT company but charged an expense to the DIR company. In this case, DAT is the company that the expense is owed to, and DIR is the company that the expense is owed from. After you verify these journal lines, you can post the expense lines to the general ledger.

To post an expense report, on the Approved expense reports page, select the expense report. Then, on the Action Pane, select Post.

You can also post all the expense reports in the list at the same time. Select all the expense reports, and then select Post.

Enable auto posting of expense reports

To automate the posting of expense reports, configure the Expense report auto posting workflow. Once you enable this workflow, the system automatically executes the auto posting process to post the expense reports.

Enable auto posting of expenses

If you configure expense approval for expense lines and require auto posting, configure the Expense line item auto posting workflow. Once you enable this workflow, the system automatically executes the auto posting process to post the expenses.

Enable the Ability to post expense liability in vendor currency for cash payment method feature

The Ability to post expense liability in vendor currency for cash payment method feature enables expense reports to be posted in a vendor currency for the cash payment method.

Currently, when you submit cash expenses, you post expense reports in the accounting currency. Because of amount conversion among the transaction currency, accounting currency, and vendor currency, you pay an incorrect amount to vendors if the transaction date of the expense and the actual payment date have different exchange rates.

This feature ensures that you record the vendor balance in the vendor currency when you post the expense report.

1. Go to Workspaces > Feature Management.
2. In the list, find and select Ability to post expense liability in vendor currency for cash payment method, and then select Enable now.