Set up fiscal books

Article
06/26/2024

This article explains how to set up the Fiscal books module to generate and issue events to the tax authorities.

Set up service types

The service type table represents table 06. The tax authorities have established this table to classify the services that are provided, based on the assignment of labor. A detailed list of available values is available on the public digital bookkeeping system (SPED) website.

Go to Fiscal books > Setup > SPED Reinf > Service types.
Select New.
Enter a classification code that has been established by the tax authorities, and then enter a description.
After the list of service types is created, the service types must be assigned to service codes. Go to Inventory management > Setup > Fiscal information > Service code, and then, for each service, assign the related service type.

Set up the income classification

After you create the list of service types, assign them to service codes. Include the yield income code that is provided in the SPED REINF manual that is released by the tax authority.

Go to Inventory management > Setup > Fiscal information > Service code.
For each service, assign the related service type and income code.

Income classification setup on the Service code page.

Set up tax classification codes

Go to Fiscal books > Setup > SPED Reinf > Tax classification codes.
Enter the available classification types.

Tax classification codes page.

This information is assigned to the fiscal organization and can be found on the General FastTab of the Fiscal organization page (Fiscal books > Setup > Fiscal organization).

Fiscal organization page.

Set up codes explanation suspension

Go to Fiscal books > Setup > SPED Reinf > Codes explanation suspension.
Set up the codes that are used in event R-1070 when suspension of withholding applies. These codes are assigned on the Administrative and judicial process page (Fiscal books > Periodic > SPED Reinf > Administrative and judicial process).

Codes explanation suspension page.

Set up acquisition type determination

This setup is used to determine the agriculture acquisition type of incoming fiscal documents that are reported in the indAquis tag for event R-2055.

Go to Fiscal books > Setup > SPED Reinf > Acquisition of rural production.
Define the classification of fiscal documents, based on the following criteria:
- Vendor account: All, group, or table
- CFOP: All, group, or table
- Fiscal classification

Set up GILRAT and SENAR taxes

GILRAT: The tax contribution of the degree of incidence of Labor disability resulting from occupational environmental risks.

SENAR: The tax contribution related to rural production.

Go to Fiscal books > Setup > SPED Reinf > GILRAT tax codes or SENAR tax codes.
Identify the sales tax codes that are used to represent GILRAT and SENAR taxes. In the definition of the sales tax codes, the tax type should be set to Other. The amount of these taxes is used in the vlrRatDescPR and vlrSenarDesc tags for event R-2055.

Set up SPED REINF and Fiscal books parameters

Go to Fiscal books > Tax statements parameters > SPED REINF > SPED REINF parameters.
On the General tab, select the SPED REINF version.
Select the environment type and the status of the fiscal organization.
Go to Fiscal books > Setup > Fiscal books parameters.
On the Number sequences tab, set up the number sequence for events.

Note

If the number sequences weren't initialized during the setup checklist for KB installation, you can generate them by using a wizard. To open the wizard, go to Organization administration > Number sequences > Number sequences, and select Generate. Then configure the related number sequence:

Area: Fiscal books
Reference: SPED-REINF event ID

Vendor setup – Events R-2055, R-4010, R-4020, and R-4040

Go to Accounts payable > Vendors > All vendors, and select a vendor.
On the Fiscal information tab, set the REINF taxation over payroll attribute. This new attribute determines the type of taxation, because this information is required in the indOpcCP tag for event R-2055.

Event R-4010 Person Vendor setup

Go to Accounts payable > Vendors > All vendors.
In the Type field, select Person.

New Person Vendor.

Event R-4020 Legal Entity Vendor setup

Go to Accounts payable > Vendors > All vendors.
In the Type field, select Organization.

New Organization Vendor.

Event R-4040 Unidentified Beneficiary Vendor setup

Go to Accounts payable > Vendors > All vendors.
In the Type field, select Organization or Person.
Set the Unidentified beneficiary option to Yes.

New Unidentified Beneficiary Vendor.

Event R-4080 Withholding tax on receipt (auto-withholding) Customer setup

In the customer registration, the Withholding tax field must be filled in with the provided information. After this information is configured, new invoices should be issued, and new events should be generated.

Go to Accounts receivable > Customers > All customers, and select the customer.
On the Fiscal information tab, select Withholding tax > Customer contribution type, and then select one of the following options:
- Federal government foundation or agency
- Federal government administration
- Legal entity
- Cooperative
- Machine or vehicle manufacturer
- OTHER – This option isn't considered in the event.
In the Withholding tax field, select a value.

Withholding tax setup.

Vendor setup

Go to Accounts payable > Vendors > All vendors.
Select a vendor.
On the Fiscal information tab, set up Reinf taxation over payroll. This new attribute determines the type of taxation, because this information is required in the indOpcCP tag for event R-2055.