Can Purview (Content, Ediscovery, or other,, OR other MS product) be used to search across company emails without using report/key/download/ PST approach?

Question

Hi -

Need to be able to access and review company emails, including past employees, etc., for research and internal investigation purposes - is the only option Purview using the report/key/download/upload to Outlook (for PST Files) function? If there a simple search functionality to work through MS Exhange or another platform related to Sharepoint, where simple boolean searches can locate relevant emails and allow related access with simple search functionality? Possibly with additional permissions to a specific user?

Thanks,

Geneva

Answer 1

@Geneva - Thanks for the question and using MS Q&A platform.

Microsoft Purview eDiscovery to search and export data across various data sources, including Exchange Online mailboxes. With Microsoft Purview eDiscovery, you can search for content in Exchange Online mailboxes, SharePoint Online sites, and OneDrive for Business accounts. You can use keywords, queries, and conditions to search for specific content, and then export the search results to a PST file or a CSV file.

To use Microsoft Purview eDiscovery, you need to have the appropriate permissions and licenses. You can assign permissions to specific users or groups to perform eDiscovery searches and export data.

Please note that Microsoft Purview eDiscovery is a specialized tool designed for legal and compliance purposes. It is not intended for general email search or access.

For more details, refer to Microsoft Purview eDiscovery solutions.

Hope this helps. Do let us know if you any further queries.