How to have tags in shared channels

Xia, Henry 0

Hi everyone,

In our organization, we have a Microsoft Teams setup with both shared and private channels, which we use to collaborate with external guests. We want to create tags for the shared channels, but since these channels were shared with a whole team rather than individual members, only I (as the owner) am showing up when trying to create tags.

Is there a way to create tags in this case? Could Power Automate help with this?

Thanks!

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Prasad-MSFT 6,876 Reputation points Microsoft Vendor

2024-09-26T05:10:44.7933333+00:00

As the channels were shared with a whole team rather than individual members, no other members are showing up when trying to create tags. This seems to be by design.

Also, as per this documentation, Tag mentions aren't supported in shared and private channels.

1 answer

Prasad-MSFT 6,876 Reputation points Microsoft Vendor

2024-09-26T05:10:59.7966667+00:00

As the channels were shared with a whole team rather than individual members, no other members are showing up when trying to create tags. This seems to be by design.

Also, as per this documentation, Tag mentions aren't supported in shared and private channels.

Thanks,

Prasad Das

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JimmyYang-MSFT 53,761 Reputation points Microsoft Vendor

2024-09-26T09:07:10.98+00:00

Hi @Xia, Henry

As above said, You might not be able to create tags for shared channels in the same way you can for standard channels.

Xia, Henry 0 Reputation points

2024-09-26T14:51:16.7166667+00:00

@Prasad-MSFT Tag mentions are supported in shared and private channels, please see this documentation

https://learn.microsoft.com/en-us/microsoftteams/manage-tags

the documentation you sent was for bots.

Xia, Henry 0 Reputation points

2024-09-26T14:53:10.7866667+00:00

@Prasad-MSFT Tag mentions are supported in shared channels. Please see documentation below
https://learn.microsoft.com/en-us/microsoftteams/manage-tags

What you have sent was for bots...

Xia, Henry 0 Reputation points

2024-09-26T14:54:06.1933333+00:00

@JimmyYang-MSFT Yes...However, is there a way to create tags using PowerAutomate instead?

JimmyYang-MSFT 53,761 Reputation points Microsoft Vendor

2024-10-02T09:44:33.9766667+00:00

@Xia, Henry

Yes, you can create tags in a shared channel using Power Automate, although it requires a bit of a workaround since Power Automate doesn't have built-in connectors specifically for Microsoft Teams tags. Here’s a high-level approach you can take:

Use Microsoft Graph API: You can use the Microsoft Graph API to create and manage tags in Microsoft Teams. You’ll need to set up HTTP requests in Power Automate to interact with the Graph API.

Set Up Authentication: Ensure you have the necessary permissions and authentication set up. This typically involves registering an app in Azure AD and granting it the appropriate permissions to write to Microsoft Teams channels.

Create a Flow:

Trigger: Decide how you want the flow to be triggered (e.g., when a new item is added to a SharePoint list, or a new message is posted in a Teams channel).

HTTP Action: Use the HTTP action in Power Automate to make a POST request to the Graph API endpoint for creating tags.

JimmyYang-MSFT 53,761 Reputation points Microsoft Vendor

2024-10-07T09:08:15.7333333+00:00

@Xia, Henry

It has been a while, how is everything going?

If you have any update about this issue, please feel free to post back.
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