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Important
Retirement of Power Platform scheduled prompts.
We are updating scheduled prompts. Power Platform scheduled prompts will be retired on December 31, 2026, and will no longer run after that date. Users who want a schedule to remain active must create it again as a new scheduled task before then. Scheduled tasks support up to 10 active and 50 total schedules per user.
Scheduled tasks no longer use a Power Platform environment. Scheduled task data is processed and stored within the Microsoft 365 compliance boundary. This change does not result in data loss: responses from earlier runs remain available in users' Copilot chat history. No administrator action or policy change is required.
Microsoft Copilot scheduled prompts let users automate Copilot interactions at specified times and frequencies across Microsoft Teams, Office.com chat, and Microsoft Outlook. As an admin, you can manage these scheduled prompts to control availability and ensure organizational compliance.
Before you begin
To manage scheduled prompts, you need the Microsoft Copilot license in the Copilot subscription. Scheduled tasks are not a connected experience and are not controlled by the Allow the use of connected experiences in Office policy setting. Scheduled task data is processed and stored within the Microsoft 365 compliance boundary.
Until legacy scheduled prompts are retired on December 31, 2026, legacy scheduled prompts remain subject to connected experiences settings detailed below:
- Scheduled prompts will move from Optional Connected Experiences to Connected Experiences effective August 2026.
- Connected experiences are enabled by default, but some organizations disable them.
- To confirm, review your cloud policy settings for the following setting: Allow the use of connected experiences in Office. For more information, see Cloud Policy service for Microsoft 365.
- This change doesn't affect how users create, edit, or use scheduled prompts. Existing scheduled prompts continue to run as expected.
Admin controls for scheduled prompts
Note
Scheduled tasks will no longer use a Power Platform environment. This feature is available to all users with a Microsoft Copilot license. There is no separate policy setting for this feature. The following information applies only to Power Platform scheduled prompts until they retire on December 31, 2026.
If you don't want this feature available to your organization, use Cloud Policy to set the Allow the use of connected experiences in Office policy setting to Disabled. For more information, see Admin controls for connected experiences.
If you disable connected experiences, no one in your organization can see scheduled prompts in Copilot. This action also turns off other features in Microsoft 365 apps that your organization uses. For a list of those features, see Overview of connected experiences in Office.
Note
Even if you enable connected experiences, users can individually turn off connected experiences. Users control these experiences by changing their account privacy settings. For more information, see Your privacy settings.
The Microsoft 365 environment in Power Platform supports scheduled prompts. This environment is automatically created when a user creates a scheduled prompt for the first time. To learn more, see Microsoft 365 environment for scheduled prompts.
Legacy scheduled prompts: Behaviors after you disable connected experiences
Important
These behaviors apply only to legacy scheduled prompts. Disabling connected experiences doesn't affect scheduled tasks.
If someone in your organization uses scheduled prompts, and then you disable connected experiences, the following behaviors apply:
- Users can't see the scheduled prompts icon or the prompt management menu.
- Users can't manage previously scheduled prompts.
- Sessions for previously run scheduled prompts continue to exist.
- Previously scheduled prompts continue to run until their schedule finishes.
Inventory legacy scheduled prompts
Important
This inventory is not used for new scheduled tasks.
With the Power Platform Administrator role, you can use a PowerShell script to inventory the scheduled prompts that users in your organization create. For more information, see Inventory for scheduled prompts.
Important
Use roles with the fewest permissions. Lower permissioned accounts help improve security for your organization. Global Administrator is a highly privileged role. Limit its use to emergency scenarios when you can't use an existing role. For more information, see About admin roles in the Microsoft 365 admin center.
What's the user experience for scheduled prompts?
For more information about the user experience in Microsoft Copilot, see Schedule Copilot prompts.
Note
Scheduled Prompts is available only in the Work IQ tab in Microsoft Copilot. Users won't see the option to create or manage scheduled prompts outside of the Work IQ tab.
Legacy prompts
The scheduled prompts feature no longer relies on Power Automate or Power Platform. Legacy scheduled prompts will be retired on December 31, 2026, and will no longer run after that date. Users who want a schedule to remain active must create it again as a new scheduled task before then.
Responses from earlier runs remain available in users' Copilot chat history. No administrator action or policy change is required.
Note
If you scheduled a prompt during the public preview, it continues to run in Power Automate until it expires before December 31st 2026. You don't see these prompts in the Microsoft Copilot scheduled prompts page. To view or manage these legacy prompts, use Power Automate.