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Tutorial: Configure StarLeaf for automatic user provisioning

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The objective of this tutorial is to demonstrate the steps to be performed in StarLeaf and Microsoft Entra ID to configure Microsoft Entra ID to automatically provision and de-provision users and/or groups to StarLeaf.

Note

This tutorial describes a connector built on top of the Microsoft Entra user provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.

This connector is currently in Preview. For more information about previews, see Universal License Terms For Online Services.

Prerequisites

The scenario outlined in this tutorial assumes that you already have the following prerequisites:

  • A Microsoft Entra tenant.
  • A StarLeaf tenant.
  • A user account in StarLeaf with Admin permissions.

Assign users to StarLeaf

Microsoft Entra ID uses a concept called assignments to determine which users should receive access to selected apps. In the context of automatic user provisioning, only the users and/or groups that have been assigned to an application in Microsoft Entra ID are synchronized.

Before you configure and enable automatic user provisioning, you should decide which users and groups in Microsoft Entra ID need access to StarLeaf. Then you can assign the users and groups to StarLeaf by following these instructions.

Important tips for assigning users to StarLeaf

  • It's recommended that a single Microsoft Entra user is assigned to StarLeaf to test the automatic user provisioning configuration. More users and groups can be assigned later.

  • When you assign a user to StarLeaf, you must select any valid application-specific role (if available) in the assignment dialog. Users with the Default Access role are excluded from provisioning.

Set up StarLeaf for provisioning

Before you configure StarLeaf for automatic user provisioning with Microsoft Entra ID, you need to configure SCIM provisioning in StarLeaf:

  1. Sign in to your StarLeaf Admin Console. Navigate to Integrations > Add integration.

    Screenshot of the StarLeaf Admin Console with the Integrations and Add integration options called out.

  2. Select the Type to be Microsoft Entra ID. Enter a suitable name in Name. Click Apply.

    Screenshot of the Add integration dialog box with the Type and Name text boxes called out.

  3. The SCIM base URL and Access token values are then displayed. These values are entered in the Tenant URL and Secret Token fields in the Provisioning tab of your StarLeaf application.

    Screenshot of the Edit integration dialog box with the Type, Name, and SCIM base URL text boxes called out.

To configuring StarLeaf for automatic user provisioning with Microsoft Entra ID, you need to add StarLeaf from the Microsoft Entra application gallery to your list of managed SaaS applications.

To add StarLeaf from the Microsoft Entra application gallery, perform the following steps:

  1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
  2. Browse to Identity > Applications > Enterprise applications > New application.
  3. In the Add from the gallery section, type StarLeaf, select StarLeaf in the results panel. Screenshot of the StarLeaf in the results list.

Configure automatic user provisioning to StarLeaf

This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in StarLeaf based on user and/or group assignments in Microsoft Entra ID.

  1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.

  2. Browse to Identity > Applications > Enterprise applications

    Screenshot of the Enterprise applications blade.

  3. In the applications list, select StarLeaf.

    Screenshot of the StarLeaf link in the Applications list.

  4. Select the Provisioning tab.

    Screenshot of the Manage options with the Provisioning option called out.

  5. Set the Provisioning Mode to Automatic.

    Screenshot of the Provisioning Mode dropdown list with the Automatic option called out.

  6. Under the Admin Credentials section, input the SCIM Base URL and Access Token values retrieved earlier in Tenant URL and Secret Token respectively. Click Test Connection to ensure Microsoft Entra ID can connect to StarLeaf. If the connection fails, ensure your StarLeaf account has Admin permissions and try again.

    Screenshot of the Tenant URL + Token.

  7. In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and check the Send an email notification when a failure occurs box.

    Screenshot of the Notification Email.

  8. Click Save.

  9. Under the Mappings section, select Synchronize Microsoft Entra users to StarLeaf.

  10. Review the user attributes that are synchronized from Microsoft Entra ID to StarLeaf in the Attribute Mapping section. The attributes selected as Matching properties are used to match the user accounts in StarLeaf for update operations. Select the Save button to commit any changes.

    Screenshot of the Attribute Mappings section showing nine mappings displayed.

  11. To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.

  12. To enable the Microsoft Entra provisioning service for StarLeaf, change the Provisioning Status to On in the Settings section.

    Screenshot of the Provisioning Status Toggled On.

  13. Define the users and/or groups that you would like to provision to StarLeaf by choosing the desired values in Scope in the Settings section.

    Screenshot of the provisioning scope.

  14. When you're ready to provision, click Save.

    Screenshot of saving Provisioning Configuration.

This operation starts the initial synchronization of all users and/or groups defined in Scope in the Settings section. The initial sync takes longer to perform than subsequent syncs, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running. You can use the Synchronization Details section to monitor progress and follow links to provisioning activity report, which describes all actions performed by the Microsoft Entra provisioning service on StarLeaf.

For more information on how to read the Microsoft Entra provisioning logs, see Reporting on automatic user account provisioning

Connector limitations

  • StarLeaf doesn't currently support group provisioning.
  • StarLeaf requires email and userName values to have the same source value.

More resources

Next steps