Recipients permissions in Exchange Server

Article
02/22/2023

The permissions required to perform tasks to manage recipients vary depending on the procedure being performed or the cmdlet you want to run.

To find out what permissions you need to perform the procedure or run the cmdlet, do the following:

In the table below, find the feature that is most related to the procedure you want to perform or the cmdlet you want to run.
Next, look at the permissions required for the feature. You must be assigned one of those role groups, an equivalent custom role group, or an equivalent management role. You can also click on a role group to see its management roles. If a feature lists more than one role group, you need to be assigned to only one of the role groups to use the feature. For more information about role groups and management roles, see Understanding Role Based Access Control.
Now, run the Get-ManagementRoleAssignment cmdlet to look at the role groups or management roles assigned to you to see if you have the permissions that are necessary to manage the feature.

Note

You must be assigned the Role Management management role to run the Get-ManagementRoleAssignment cmdlet. If you don't have permissions to run the Get-ManagementRoleAssignment cmdlet, ask your Exchange administrator to retrieve the role groups or management roles assigned to you.

If you want to delegate the ability to manage a feature to another user, see Delegate role assignments.

Mailbox server permissions

Users who are assigned the View-Only Management role group can view the configuration of the features in the following table. For more information, see View-only Organization Management.

Feature	Permissions required
Calendar repair, server configuration	Organization Management Server Management
Delegating Mailbox servers	Organization Management
Email address policies	Organization Management Server Management
Exchange Search	Organization Management View-Only Organization Management Server Management
Exchange Search - diagnostics	Organization Management View-Only Organization Management Support Diagnostics role Note:: The Support Diagnostics role isn't assigned to a role group. For more information, see Add a role to a role group.
Group metrics	Organization Management Server Management
Import Export	Mailbox Import Export role Note:: The Mailbox Import Export role isn't assigned to a role group. For more information, see Mailbox Import Export Role.
Mailbox Assistants	Organization Management Server Management
Mailbox moves	Organization Management Recipient Management
Mailbox recovery	Organization Management
Mailbox repair request	Organization Management Server Management Recipient Management
Mailbox restore request	Organization Management
Mailbox server configuration	Organization Management Server Management
Manage Exchange Search Indexer service on a Mailbox server	Local Administrator on the Mailbox server
MAPI connectivity	Organization Management Server Management
OAB virtual directories	Organization Management Server Management
Remove store mailbox	Organization Management Server Management

Users who are assigned the View-Only Management role group can view the configuration of the features in the following table. For more information, see View-only Organization Management.

Feature	Permissions required
Calendar configuration	Organization Management Recipient Management Help Desk
Calendar diagnostics	Organization Management Records Management Hygiene Management Compliance Management Help Desk
Calendar processing	Organization Management Recipient Management Help Desk
Notifications	Organization Management Recipient Management
Organization relationships	Organization Management
Sharing policies	Organization Management

Resource mailbox configuration permissions

Users who are assigned the View-Only Management role group can view the configuration of the features in the following table. For more information, see View-only Organization Management.

Feature	Permissions required
Booking policies	Organization Management Recipient Management Help Desk
Delegation	Organization Management Recipient Management
Resource mailbox schema configuration	Organization Management

Mailbox database permissions

Users who are assigned the View-Only Management role group can view the configuration of the features in the following table. For more information, see View-only Organization Management.

Feature	Permissions required
Mailbox databases	Organization Management Server Management

Recipient provisioning permissions

This table contains the various permissions that are required to manage recipients.

Users who are assigned the View-Only Management role group can view the configuration of the features in the following table. For more information, see View-only Organization Management.

Feature	Permissions required
Address list, GAL	Organization Management
Antispam	Organization Management Recipient Management
Apps for Outlook	Organization Management View-Only Organization Management Help Desk
Applying sharing policies	Organization Management Recipient Management
Arbitration	Organization Management
Archive connectivity	Organization Management View-Only Organization Management Server Management
Assigning offline address books	Organization Management Recipient Management
Automatic replies	Organization Management Recipient Management Help Desk
Calendar configuration	Organization Management Recipient Management
Calendar repair	Organization Management Recipient Management
Contact aggregation settings	Organization Management Recipient Management View-Only Organization Management
Convert mailboxes	Organization Management Recipient Management
Disconnected mailboxes	Organization Management Recipient Management Help Desk
Distribution groups	Organization Management Recipient Management
Dynamic distribution groups	Organization Management Recipient Management
Email addresses	Organization Management Recipient Management UM Management
Inbox rules	Organization Management Recipient Management Help Desk
Mail contacts	Organization Management Recipient Management
Mail tips	Organization Management Recipient Management
Mail user	Organization Management Recipient Management
Mailbox folder permissions	Organization Management Recipient Management Help Desk
Mailbox folders	Organization Management Recipient Management
MAPI connectivity	Organization Management
Message configuration	Organization Management Recipient Management Help Desk
Message quotas	Organization Management Recipient Management
Moderation	Organization Management Recipient Management
Permissions and delegation	Organization Management
Archive mailboxes	Organization Management Recipient Management
Recipient data properties	Organization Management Recipient Management
Remote mailboxes	Organization Management Recipient Management
Retention and legal holds	Organization Management Recipient Management Records Management
Send As	Organization Management Recipient Management
Spelling configuration	Organization Management Recipient Management Help Desk
Unified Messaging (in Exchange 2016; not available in Exchange 2019)	Organization Management UM Management
User mailboxes	Organization Management Recipient Management
User photos	Organization Management Recipient Management Help Desk

Mailbox move and migration permissions

The table contains the permissions that are required to move on-premises mailboxes to different domains or forests and to migrate on-premises mailboxes to and from your cloud-based organization.

Feature	Permissions required
Mailbox moves (local or cross-forest)	Organization Management Recipient Management
Mailbox moves (hybrid deployment)	Organization Management Recipient Management
Migration (on-boarding and off-boarding from the cloud)	Organization Management Recipient Management