Microsoft Teams events usage report

  • Applies to: Microsoft Teams

APPLIES TO: Image of a x for noMeetings Image of a checkmark for yesEvents

The Teams events usage report in the Microsoft Teams admin center provides an activity overview of events created in your organization.

As an admin, you can view usage information, including the event title, event ID, start time, end time, event access type, total number of attendees, recording information, whether RTMP was used, and the names of the organizers, presenters, and co-organizers for each event.

Use the report to gain insight into usage trends and see who in your organization schedules and hosts events.

View the Teams events usage report

  1. In the left navigation of the Teams admin center, go to Analytics & reports > Usage reports. On the View reports tab, under Report, select Teams events usage reports.
  2. Under Date range, select a predefined range of 7 days or 28 days, or set a custom range. You can set a range to show data up to 90 days before and after the current date.
  3. You can choose to show events by participant and their role. To do this:
    1. Under Search by participant (optional), search for and choose a specific person.
    2. Under Role of participant, specify whether that person is an organizer or co-organizer, presenter, or attendee.
  4. Select Run report.

Interpret the report

Screenshot of the Teams events usage report in the Teams admin center with callouts.

Callout Description
1 Each report has a date for when it's generated. The report reflects near real-time activity when you refresh the page.
2
  • The X axis on the chart is the selected date range for the report.
  • The Y axis shows the following data:
    • Total number of in org events
    • Total number of in public events
    • Total number of attendees
To show or hide this data on the graph, select the item. To see the total number of in org events, public events, and attendees on a specific date, hover over the dot on that date.
3 The table gives you a breakdown of each event.
  • Event ID is the unique ID of the event.
  • Event Title is the name that the organizer created for the event.
  • Status shows whether the event is scheduled or completed .
  • Start Time (UTC) refers to the start date and time of the event.
  • End Time (UTC) refers to the end date and time of the event.
  • Organizer is the name of the organizer.
  • Co-Organizers is the name of the event co-organizers.
  • Presenters is the name of the event presenters.
  • Event Access Type specifies whether event access was in org or public.
  • Total Attendees is the unique number of users that attended the event.
  • Registration Enabled indicates whether registration was enabled for the event.
  • Discoverable indicates whether the event was discoverable.
  • Recording shows whether the event was recorded irrespective of the organizer's settings.
  • Recording views is the total number of views for the recording.
  • RTMP shows whether RTMP was On or Off for the event. When On, the organizer used an external application or device to produce the event.
If a user account no longer exists in Microsoft Entra ID, their user name is displayed as "--" in the table.

Note

  • The report shows up to 100 events that match the current report criteria. To see more events, apply date filters to reduce the list size.
  • Visibility of specific report columns—including Recording, Recording Views, Total Attendees, and RTMP—is subject to the following criteria:
    • The event must have started.
    • There must be a minimum of three participants (that is, participant count ≥ 3).
    • The event must run for at least 900 seconds (15 minutes).
    • These columns might take up to 28 hours after the event ends to appear in the usage report.
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