Static document links for PDFs in SharePoint Online

Question

Hi,

We have a number of PDFs saved in a SPO library that we use for the company's intranet sites.

Currently, when we save PDF files, the document links contain the "folder path" (incl. sub-folders) the documents are located in.

This poses a challenge when we move files between folders or rename folders, what happens is the document links also change, and consequently the links on the intranet also break.

Is there a way to keep document links unique & static for PDFs in SharePoint?

Answer 1

Hi @Thilina Tantirigama,

Thank you for posting in this community.Are you using the path to the file instead of the link to the file?

The path of the file changes because of the file's storage address or the renaming of the file, while the link to the file does not.

File Path:

File Link:

The link to the file is the unique encoding of the file on this site. As long as the file exists, the encoding will not change, even if the file is renamed or moved around the site.

For more information on copying links, you can refer to section Share by using "Copy link" in this article: Share SharePoint files or folders.

Hope this information is helpful to you.

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