How to add all users across the company to a communications SharePoint site to a members group as member as it seems our permissions have been changed its not allowing users to access the SharePoint site?

Mytoast Admin 290

See below where I wanted to add users across the company which is SharePoint Group which does not show in groups section and also I don't see any option to add people to it.

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Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-04T05:01:41.5533333+00:00
Based on your post, I understand that you want to add all users of a tenant into a SharePoint group. Is it right?

Here are steps:

1.Enable "Everyone" group by using PowerShell.

#SharePoint Online Admin Center URL $AdminURL = "https://tenant-admin.sharepoint.com/" #Connect to SharePoint Online Connect-SPOService -url $AdminURL #Disable Everyone group Set-SPOTenant -ShowEveryoneClaim $True

2.Go to the site collection -> Site permissions -> Advanced permissions settings -> Click the sote members group -> New -> Add Users -> Enter Everyone group.

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Mytoast Admin 290 Reputation points

2024-10-04T14:26:54.52+00:00

Emily Du-MSFT

I did try this and it was showing the "Everyone" group there but my concern is who all are added in that "Everyone" group?

Is it also contains guest, external users as well or what? Also I believe it also add all the service accounts and the accounts which are having licenses in the tenant and are active as well?

Can you share the details on this concern?

Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-07T10:13:58.1333333+00:00

All users in the tenant are in the "Everyone" group, including guests, external users, accounts with licenses and accounts without licenses.

Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-08T08:58:48.26+00:00

I am kindly following up to see if you have any remaining questions or concerns for this issue.

If anything is unclear with the above information, please don't hesitate to let me know.

I am glad to be of assistance.

If the answer is helpful, please click "Accept Answer" and kindly upvote it.

Mytoast Admin 290 Reputation points

2024-10-09T06:56:20.2966667+00:00

Hi Emily Du-MSFT

If thats the case then its not worth adding "Everyone" group to SharePoint site.

Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-09T09:52:22.1933333+00:00

To exclude external users, you could add "Everyone except external users" group to members group.

PowerShell to enable "Everyone except external users" group.

$AdminURL = "https://Crescent-admin.sharepoint.com" Connect-SPOService -url $AdminURL Set-SPOTenant -ShowEveryoneExceptExternalUsersClaim $True

Mytoast Admin 290 Reputation points

2024-10-11T13:27:09.52+00:00

Emily Du-MSFT

This script is just enablement of that group but it does not allow us to do that group to a specific SharePoint site as I tried this and that group shows up but not the situation is even after adding that group users are not able to access the files and folders from the given SharePoint site where I have added that group.

So what's the solution and how I can resolve it?

Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-15T10:29:13.4533333+00:00

I have done a test. After I add "Everyone except external users" group into SharePoint members group, the user can access the site collection.

Please go to site permissions to check whether the user be granted Edit permission.

Mytoast Admin 290 Reputation points

2024-10-16T05:41:01.29+00:00

Emily Du-MSFT

I did it but seems its not delivering the permissions to users on whole site level that when users are not able to see files and folders across the SPO site.

Emily Du-MSFT 47,296 Reputation points Microsoft Vendor

2024-10-17T10:26:53.96+00:00

It may be caused by some files and folders have unique permissions.

If some files and folders have unique permissions, you need to grant "Everyone except external users" group for them individually.
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How to add all users across the company to a communications SharePoint site to a members group as member as it seems our permissions have been changed its not allowing users to access the SharePoint site?

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