Bring Your Own Device Rooms in Teams Pro Management portal

• Applies to:

  Microsoft Teams

Bring Your Own Device rooms are identified as rooms with no Microsoft Teams Rooms. As an admin, you'll gain visibility of the Bring Your Own Device rooms and devices in the Teams Pro Management Portal upon logging in. To have access to the portal, you'll need at least one pro, premium, or Teams Shared Device (TSD) license.

1. Open Pro Management Portal on https://portal.rooms.microsoft.com/ and navigate to Inventory.
2. In the left navigation menu, select Planning and go to Inventory.

Note

For the devices to be captured in Pro Management Portal as Bring Your Own Devices, users need to plug the device into the laptop in the room and join a meeting. We require at least five unique users to report the devices, which will then be displayed in the Pro Management Portal as shared devices.

Devices such as speaker, microphone, camera, display, etc can be plugged into a laptop and captured as shared devices in a BYOD room. ## Inventory page.

In the Inventory page, you'll find an overview of all the rooms within your organization. You can explore your organization's inventory and devices and you can find rooms based on specific groups (country, city, buildings) or by utilizing the search function.

There are two main tabs under Inventory: Rooms and Devices.

Rooms view

This page provides a comprehensive summary of your rooms, featuring the following key insights:

• The total number of rooms in your tenant categorized by type (Microsoft Teams Rooms, Bring Your Own Device).

Note

The Devices and Rooms association needs to be done in order to view your Bring Your Own Device rooms under the Rooms page.

• Rooms by capacity: Distribution of rooms by capacity, with a breakdown into small, medium, and large rooms.

The following table describes the columns in the Rooms view of Inventory.

Column	Description
Display name	Name of the room
Capacity	Illustrate the room's capacity number
Room type	Type of the room either Teams Rooms or Bring Your Own Device
Licenses Type	Type of license assigned to the room (for example, pro, premium, basic, standard, shared licenses, or unlicensed)

Below the headline, you'll find a table with specific information about each room:

Room detail view:

When you select a specific room, you'll see a new pane with two different pages, General and Inventory page.

• The General page: Provides the following room information:

Name	The name of the room
Seating Capacity	The room's capacity
OEM name	The manufacturer name
Resource account	The account associated with the room
Room address	The physical address of the room (street, city, zip code, building, floor)

• The Inventory page displays detailed information about the room's devices:

Column	Description
Name	Name of the device
Type	Type of device (for example, Microsoft Teams Rooms, TeamsPanel, camera.)
Make	Manufacturer name
SerialNumber	The device's serial number

Device view

The Device page offers a comprehensive overview of device and room insights.

The Devices tab displays a table with device information. The devices are reported as grouped, which means if they are plugged in together, they are displayed as a group with the first device name as the primary device shown in the main device table.
The Number of devices column shows the number of devices in the group.
Select the device to view more details.

In the Device group details panel that opens up, a table displays all the devices in the group, allowing you to associate them with the specific room at once.

Column	Description
Device display name	Name of the device
Device type	The category of the device (for example, panel, speaker)
Associated account	The name of the room associated with the device. Need action: Indicates if the device isn't yet associated with a room
SerialNumber	The device's serial number

Device detailed view:

When you select a specific device associated with a room, a new page opens up displaying the following two tabs:

• Configuration: This page displays information about the devices in the group including device serial number, product and vendor ID. Under the device information, the call-to-action button labeled "add a device to a room" can be used to initiate the devices and room association. Once the devices get added to the specific room, the room's information will also be displayed such as the room's name, capacity, location and license type.
• Usage details: This page shows the room's usage report data for the selected period and can be accessible with a Teams Shared Device license assigned to the room resource account.

To add a device to the room

To associate a device with a room, the following two methods are available:

• Use Import/Export function: You can use this function to export the inventory list via an Excel file and construct Bring Your Own Device rooms.

  1. In the Devices page, click Export to download the device inventory.
  2. Open the Excel file and verify that it contains all the devices and room information.
  3. In the Excel file, select the PERIPHERALS tab and fill out the Account or Display Name column for the devices listed.
  4. Save the file after associating the device with the specific room information.
  5. Go back to the Inventory Devices page and click Import to upload the modified file.
  6. Verify that the device-room association is updated successfully.

  Note

  In cases where the devices were not discovered or reported by Pro Management portal, admins can add those new devices using the import function. Device information such as the Product ID, Vendor ID, Serial Number, and Account information are required for the association to be done.

• Manually associate discovered devices using Pro Management UI:

  1. Go to the device table.
  2. Select the specific device group with the Need Action banner.
  3. Click Add a room to this device.
  4. Select the desired room from the list to associate the devices with.
  5. Click Save.

Devices automatically discovered by the Pro Management Portal

Devices are automatically discovered using your users' Teams client to send device data to Pro Management Portal. When a user enters the prejoin screen of a meeting, any connected displays and USB audio/video peripherals are scanned and transmitted to the cloud. These devices populate your Devices tab within the Inventory navigation.

At launch, only displays are supported, but USB audio/video peripherals will follow within a few weeks. Display ingestion is supported on Windows and Mac, whereas USB audio/video will only be supported on Windows.

Be aware that Microsoft can't guarantee that devices provide unique data like serial numbers, and this may cause errors or overcounting of usage. We recommend working with your OEM partners to ensure that their devices are providing unique serial numbers to the operating system via the USB descriptor or EDID.

Bring Your Own Device Usage Report

Important

A Teams Shared Device license is required to unlock the Bring Your Own Device room usage report. For more information about the Teams Shared Device, see Microsoft Teams Shared Devices licensing - Microsoft Teams | Microsoft Learn.

To view the Usage report for your Bring Your Own Device rooms:

1. In the left navigation menu, select Reports.
2. In the Reports page, select the BYOD Usage tab.

The headlines provide few rooms’ insights described in the following table:

Metrics	Description
Total rooms	Total number of Bring Your Own Device rooms
Unused rooms	Number of Bring Your Own Device rooms with no calls
Used rooms	Number of Bring Your Own Device rooms used based on calls made
Utilization	Percentage of utilization of all Bring Your Own Device rooms across the tenant. Utilization = Total call duration (all rooms) / (Workdays * workday hour * Bring Your Own Device rooms) For example: If the tenant has 15 Bring Your Own Device Rooms, total call duration for all rooms is 300 h, work days = 10, work day hour = 8 h; then Utilization = 300/(10*8*15)= 25%
Audio and video calls	Will generate the duration of the audio call and video camera
Overall call performance	Overall Percentage of calls rated as “Good” out of the total calls in the room. Each call is evaluated and receives a Good, poor, Unknown rating.
Total calls	Overall number of calls made in Bring Your Own Device rooms

Below the headline metrics, there's a table that provides a granular breakdown of individual Bring Your Own Device rooms, accompanied by specific metrics that illuminate each room’s usage and performance during the period selected.

Column	Description
Display room name	The designated name of the Bring Your Own Device room
Room Type	Will show as “Bring Your Own Device Room” as room type
Utilization	The percentage of total call duration spent in a Bring Your Own Device room during business hours in the selected period. For example, for a time period set to 10 Work days for room A, total call duration for room A is 12 h and Work Day Hour = 8 h; then room utilization = Total Call Duration in Room / (Work Days * Work Day Hour) = 12/(10*8) = 15%
Total calls	Total count of calls conducted in the room during the specified timeframe
Call performance	Percentage of calls rated as “Good” out of the total calls in the room. Each call is evaluated and receives a Good, poor, Unknown rating.

Bring Your Own Device call utilization detailed view

To see the call utilization view for each room, select the specific Bring Your Own Device room from the table. There will be a new pane, which gives a detailed view of devices call utilization based on selected period.

Note

Only rooms with Teams Shared Devices or Pro licenses and which are associated with their peripherals are shown in the Bring Your Own Device usage report.

Great news! for this first release, customers can utilize the Bring Your Own Device usage data without an additional Teams shared device license until April 8th, 2024.

Settings

BYOD Rooms and Desk management

This setting option is located under the "General" tab and controls if peripheral data from BYOD and desk is sent to Microsoft. This feature is currently enabled by default, but admins have the option to disable it with this function.

Delete device data.

This setting option enables admins to delete data for a specific user upon request. With the search function, IT Admins can be able to search for the name of the specific user and delete all related data.

Access Control

Inventory management permission

This new inventory permission allows other users to view and manage the inventory management. IT Admins can create roles and grant other users' permission to access the inventory management and perform devices association with rooms.